Administrative Assistant

Aston Carter • Nazareth, PA • 3d ago

Job Title: Administrative AssistantJob Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for answering phones, entering invoices, ordering supplies, maintaining job folders, creating new hire packets/handbooks, collecting and entering timecards into QuickBooks, paying certain invoices with a credit card, and maintaining vehicle and equipment folders. Proficiency in Word, Excel, Outlook, QuickBooks, and Bluebeam is required.

Responsibilities

Assist with the payroll department by balancing weekly timecards using math and time management skills.

Carry out administrative duties such as filing, typing, copying, scanning, shredding, laminating, ordering supplies, and supporting management to ensure efficient office operations.

Input vendor invoices into the system using QuickBooks; basic accounting knowledge is a plus.

Provide excellent customer service by answering, screening, and directing phone calls, greeting visitors, and responding to emails in a professional and timely manner.

Essential Skills

5+ years of administrative experience, preferably in construction or a mechanical outfit.

Proficiency with Microsoft Office.

Willingness to assist in all areas and be a team player.

QuickBooks knowledge is a strong plus.

Experience with payroll is highly desirable.

Additional Skills & Qualifications

Strong organizational and time management skills.

Excellent written and verbal communication abilities.

Familiarity with office environments and software such as Microsoft Word, Excel, and QuickBooks.

Attention to detail and accuracy in task completion.

Ability to prioritize tasks and multitask effectively.

Capability to handle front desk responsibilities with little supervision.

Previous experience as an administrative assistant or in a similar role.

Quick learning ability, good note-taking, and double-checking work.

Positive and friendly attitude, caring about the job.

Dependable and reliable, with the ability to work independently and as part of a team.

Work Environment

The work environment is an office setting within an electrical contracting company. The company has a total of 120 employees, with about 20 working in the office. The Administrative Assistant will sit in the front area and will often work independently after training. The hours are Monday to Friday, from 7 AM to 4 PM. The dress code is business casual.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nazareth,PA.

Application Deadline

This position is anticipated to close on May 1, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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