Contracts Specialist

Aston Carter • Madison, WI • 4d ago

Job Title: Contracts SpecialistJob Description

We are seeking a dedicated and detail-oriented Contracts Specialist to manage and maintain the annual team calendar and related documents for a team of attorneys and risk management professionals. You will coordinate attorney calendars, manage appointments, and oversee project statuses and deadlines. Additionally, you will provide essential administrative support to the Legal team, enhancing office effectiveness, and ensure the renewal of numerous required Federal and state registrations, business, and professional licenses.

Responsibilities

Manage and maintain the annual team calendar and related documents for a team of attorneys and risk management professionals.

Coordinate attorney calendars and manage appointments, project statuses, and deadlines.

Oversee and manage the shared legal email inbox.

Provide administrative support to the Legal team and enhance office effectiveness.

Support and process firm vendor applications.

Provide professional licensure support for the team.

Coordinate travel, conference registrations, and calendar coordination for the team.

Support the team with professional development, writing, organization, and editing content.

Process and code invoice payments.

Develop, implement, and maintain a training library.

Manage and ensure renewal of numerous required Federal and state registrations, business, and professional licenses.

Support marketing and business development functions by providing corporate qualifications and legal information for proposals to clients.

Learn and develop technical proficiency in contract and documents database use and management, as well as electronic file maintenance.

Assist with special projects as needed.

Essential Skills

2+ years of experience in a contracts or legal environment, supporting an attorney or contracts manager.

5+ years of administration experience.

Associates or Bachelor's degree in a related field.

Additional Skills & Qualifications

Experience in contract administration and procurement.

Paralegal skills.

Proficiency in Microsoft Word and Excel.

Experience with legal documents.

Work Environment

This is a hybrid work environment with in-office days on Mondays and Wednesdays. You will enjoy a flexible work schedule in a growing company. Reasonable accommodations can be made to enable individuals with disabilities to perform the primary duties.

Pay and Benefits

The pay range for this position is $45000.00 - $60000.00/yr.

Company benefits will be shared upon initial conversation with Actalent and any related questions can be answered at this time. Thank you for expressing interest in working with Actalent.

401(k) matching- Dental insurance- Health insurance- Health savings account- Life insurance- Paid time off- Vision insurance- Tuition assistance or financial help for ongoing learning and development

Workplace Type

This is a hybrid position in Madison,WI.

Application Deadline

This position is anticipated to close on May 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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