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Administrative Assistant

Bechtel Plant Machinery, Inc. • Monroeville, PA • 5d ago

Location: Monroeville, Pennsylvania

Job Title: Administrative Assistant

Status: Full-time

Annual Salary Range: $42,132 -- $60,192

*Salary commensurate with education and experience

Job Summary

As an Administrative Assistant at Bechtel Plant Machinery, Inc., you will provide routine administrative/secretarial support to a group of manager(s)/professionals.

Essential Duties:

Format, correct grammar, punctuation and spelling, proofread, copy, fax, file and distribute internal and external correspondence, weekly staff notes, reports, internal documents, customer/vendor letters, trip reports, etc.

Make travel reservations, complete, and process trip expense reports.

Schedule meetings; prepare agenda and presentations, make room reservations, organize the provision of necessary equipment for the meeting and/or refreshments, if needed. Process requests for entry of visitors.

Maintain databases; retrieve and input documents on electronic filing systems.

Prepare data, send, retrieve, track, create and maintain reports on data going into and out of federal and company record retention centers.

Input, track, run status reports, and monitor internal, external and customer commitments and obligations, (i.e., trouble records, purchasing back-ups, etc.) using internal software packages.

Perform routine clerical functions: answer and prioritize phone calls, sort and distribute mail, maintain supplies, set up and maintain files.

Perform special projects and other clerical duties as assigned.

The essential duties identified are representative but are not intended to be an exhaustive or inclusive list of all the responsibilities of the position.

What You Can Expect:

A culture that values people through recognition of accomplishments, work-life balance, and a sense of community.

A diverse group of talented individuals working toward the common goal of supporting the United States Navy in their pursuit of national security.

Competitive and attractive pay and benefits with a stable organization.

Opportunities to participate in BPMI sponsored committees and clubs, each with their own mission and purpose.

Career advancement and professional development programs.

Minimum Job Requirements:

Associates Degree in Office Administration, Business Management, or Administrative Information Technology preferred with consideration given for equivalent certificate program.

Extensive experience with some formal education in business or computers, with demonstrated technical skills.

Requires a security clearance; however, all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy security clearance is required.

Preferred Job Requirements:

Demonstrated adaptability, flexibility, and the willingness to assume new tasks, and/or learn new skills.

Team-oriented; motivated and willing to assist others; good interpersonal skills.

Oral communication skills including proper telephone etiquette.

Working knowledge of personal computer and peripheral devices (e.g., printers, scanners, etc.).

Knowledge and ability to use Windows and Microsoft Office software packages (e.g., Word, Access, Excel, PowerPoint, and Outlook) and administrative diagramming/charting packages (e.g., Visio).

Ability to create and maintain Websites.

Knowledge of grammar, writing, documenting, and formatting letters and reports.

Ability to follow oral and written instructions and direction.

Must demonstrate proficient keyboarding skills.

Why BPMI?

Bechtel Plant Machinery, Inc. (BPMI) is a prime contractor for the Naval Nuclear Propulsion Program (NNPP). BPMI is involved in the design, purchase, quality control, and delivery of major propulsion plant components for installation in nuclear-powered aircraft carriers, submarines, and proto@type plants for the U.S. Navy. Teamwork, cooperation, and the pursuit of excellence have been the driving forces behind the growth and success of BPMI. For more information, visit www.bpmionline.com.

BPMI is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement drug screening and background investigation. As an employee, you will be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

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