Administrative Assistant Accounts Receivable

Almstead Tree and Shrub Care • New Rochelle, NY • 1w ago

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services in the NY, NJ, and CT tri-state area since 1964. We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more!

We are seeking a results-oriented, detail-driven Administrative Assistant to join our headquarters team. The ideal candidate will be responsible for ensuring the accurate and timely processing of receivables, payment application, and account reconciliation.

Prepare itemized statements, bills, or invoices and record amounts due for services rendered.

Process incoming payments, including checks, electronic transfers, and credit card transactions.

Apply payments to customer accounts timely and accurately.

Create deposit slips and reconcile accounts on a daily basis.

Work closely with Sales and Administrative team to resolve customer inquiries.

Learn and utilize custom computer software for posting receivables and for invoice generation

Engage in daily, weekly and monthly management reporting.

Assist the Billing Manager with ad-hoc tasks as needed.

Requirements

2 + years of business experience, with exposure to accounting or billing.

Associates Degree desired

Excellent time management and organizational skills required.

Strong attention to detail and excellent organizational skills

Proficiency in MS Office, particularly Excel.

Must be results-oriented with a high degree of integrity and drive.

Maintain a high level of accuracy with a strong attention to detail.

Ability to work in a fast-paced environment.

Ability to communicate effectively with both internal teams and external customers.

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