Executive Administrator (CLO)

Four Leaf Federal Credit Union • Bethpage, NY • 6d ago

Description Four Leaf Federal Credit Union has a commitment to excellence and the highest standards of member service. Our values and beliefs are critical to the success and growth of the business and they were all created with a unique cultural foundation.

The estimated salary for this position is $39.44 - $55.22 per hour.

Responsibilities Include: Provide direct support to the CLO, maintaining a one-on-one working relationship. Understand business priorities, provide complex calendar management (Outlook), prepare for internal and external meetings, deliver operational excellence, and proactively anticipate and support the needs of the Senior Leader.

Aligns with C-Suite Leader on weekly priorities. Understands and helps to execute our people and business priorities and processes. Exercise discretion in managing the confidential and sensitive nature of communications associated with senior executives' and managers' activities. Execute with a high level of confidentiality, integrity, political acumen and discretion, high attention to details.

React with appropriate urgency to requests/situations that require a quick turnaround and take effective action without having to know the whole picture.

Exercise moderate level of autonomy in troubleshooting issues as they arise. Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight.

Create reports and coordinates materials for Board and Committee meetings. Assist in coordination of external Boards the executive participates in. Prioritizes the CLOs workload and scheduling participation in special events.

The ability to manage special projects while supporting the CLOs strategic priorities, including performing research and/or collecting data and reports from colleagues and consolidating for review and recommendations.

Strategic approach to coordinating and scheduling meetings. Ensure requests have a clearly defined purpose and time zone sensitivities considered. Coordinate agendas and materials for meetings as needed.

Demonstrated ability to think strategically and prioritize leaders' calendar based on rapidly shifting priorities. Strong calendar management skills, including coordination of complex executive meetings across multiple time zones. Skilled problem-solver and organizational excellence. Resolve overlapping commitments and protect time for shifting priorities. Event organization and coordination of team on and off-sites and team building activities including logistics. Manage expenses and travel arrangements which include processing system approvals promptly and handling expenses including corporate credit card invoices and reimbursements. Foster strong relationships and trust with Senior Leadership, Executive Assistants, BusinessOperations,and key business partners across the organization Team player with strong collaboration skills. Communicate clearly, succinctly, and effectively.

Computer Skills: Proficient in Microsoft Office (Word, PowerPoint, Excel)

Four Leaf Federal Credit Union provides a range of benefits with various enrollment periods, including medical, dental, and vision coverage, a 401K plan with employer match, reimbursement programs, wellness programs, and an annual performance-based bonus

Qualifications Skills Required Administrative Assistance Expert MS Outlook Expert Organized Expert MS Excel Advanced Microsoft Powerpoint Advanced Microsoft Word Advanced Behaviors Required Dedicated: Devoted to a task or purpose with loyalty or integrity Team Player: Works well as a member of a group Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Motivations Required Goal Completion: Inspired to perform well by the completion of tasks Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization Experience Required 4-8 years of relevant work experience.

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