Rooms Executive Assistant

Spanish Peaks Mountain Club • Bluffton, SC • 1w ago

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here (https://www.myworkday.com/montage/d/task/2998$46522.htmld) to apply internally.

Rooms Executive Assistant

SUMMARY

The Rooms Executive Assistant is an essential member of the team. This role aids the Director of Rooms and the Hotel Manager by completing administrative tasks in a timely and accurate manner. We are seeking an Executive Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages

Coordinating meetings and recording minutes

Scheduling travel arrangements when needed

Preparing departmental communication pieces

Assisting in menu design and production for weekly, seasonal, and annual features

Coordinating and maintaining vendor/supplier information

Ordering office supplies and ensuring that the department is adequately stocked

Entering data for select invoices and products

Assisting in recruiting, scheduling interviews, and training for new hires

Supporting the department with time management on execution of projects

Unifying and maintaining all internal documents

Responding to visitor and guest requests, questions, and concerns

Facilitating resolution when possible or referring individuals to the appropriate manager

Ensuring all office equipment, printers, and phones are maintained and fully functional

Other duties as assigned

QUALIFICATIONS

High School Diploma or equivalent is required, Bachelor's Degree preferred

Two (2) plus years' experience in an administrative role within a luxury hotel preferred

Strong customer service skills

Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred

Excellent verbal and written communication skills required

Knowledge of luxury hotel operations preferred

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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