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Administrative Assistant / Receptionist

Johnson Thermal Systems • Nampa, ID • 1w ago

Nampa, ID

Full Time

720

Entry Level

Share (https://johnsonthermalsystems.applytojob.com/app/share/OLmT0vJMmp)

Job Title: Administrative Assistant

STATUS: Full-Time, Non-Exempt

Location: Nampa, ID. Willingness to be trained in Caldwell, ID and transfer to Nampa, ID.

Department: Operations

Reports to: Director of Construction Management

Be the Difference with JTS | Mission Critical Group!

AtJTS|Mission Critical Group, we don't just hire employees, we empower skilled professionals to drive real impact. Through ourpeople-centered management approach, we attract, hire, and retain exceptional individuals by fostering a culture where innovation thrives, transparency is valued, and resilience is key. Our core values-Have Humanity, Be Transparent, Drive Innovation, Be Resilient, Always Reliable, and Grit-define the way we work and succeed together.

Come be a part of theMCG Way, where your contributions matter, your growth is supported, and your career has purpose.Join us and help shape the future!

Job Summary:

The Administrative Assistant - Reception will perform routine administrative functions like providing information to callers, scheduling meetings, organizing, and maintaining files and databases, and operating various office equipment. This position will create a warm welcoming environment that allows us to deliver the best customer experience to employees and customers that walk in every day.

Who You Are:

You are a proactive, organized, and dependable professional who thrives in a fast-paced environment

You're someone who takes pride in the details, enjoys supporting others, and understands the value of confidentiality and professionalism in everything you do.

You know how to manage your time, stay focused, and bring positive energy to the workplace each day.

Key Responsibilities:

Greeting visitors, answering any inquiries, and creating a welcoming environment

Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed

Ensure phones are turned on at 8:00am and placed in "night" or "holiday" mode at 4:30pm

Make sure conference rooms are stocked and clean, prep them for meetings

Organizing and maintaining files and databases in a confidential manner

Receiving deliveries; sorting and distributing incoming mail

Scheduling appointments, meetings, or reservations as needed

Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies, and placing or expediting orders for supplies

Operating office equipment such as fax machines, printers or phone systems and arrange for repairs when equipment malfunctions

Maintaining breakroom supplies, coffee, creamer, sugar, etc.

Assist with company credit card process, input receipts to system

Run company errands, lunch groups, supply runs, etc.

Assist with onboarding and offboarding processes (e.g., new hire paperwork, exit checklists)

Help maintain accurate employee records and HR files

Assist with answering high level employee questions regarding various benefits and/or directing employees to the respective parties

Coordinate employee engagement activities and internal communications

Help ensure compliance with company policies and applicable labor laws

Other job-related responsibilities as assigned as trained for and qualified to do

Qualifications & Experience:

High school diploma or equivalent required; Associate's or Bachelor's degree preferred

2+ years of administrative experience, with at least 1 year of exposure to HR tasks.

Familiarity with HR processes and confidentiality standards

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic HR systems.

Strong communication, interpersonal, and organizational skills.2+ years of office work related experience

Strong organizational and multitasking skills

Proficient knowledge of MS Excel, MS Word, MS PowerPoint, and MS Outlook and other database applications

Excellent verbal and written communication skills

Ability to maintain confidentiality and handle sensitive materials

Excellent customer service skills

Strong degree of attention to detail

Bilingual in English and Spanish is a plus

At JTS, we take pride in producing high-quality,American-made products while providing a workplace where employees can thrive. With locations inCaldwell and Nampa, ID, and Abilene, TX, we offer a supportive, fast-paced environment with excellent benefits and career growth opportunities.

? What JTS Offers:

??Competitive Pay - Weekly pay

???Time Off - Generous PTO and10 paid holidays

??Comprehensive Benefits - Affordablehealth, dental, and vision insurance

??Retirement Savings -401k with a 4% employer match

Proudly American-Made - Be part of a company committed to U.S. manufacturing

??Wellness & Support - Employee Assistance Program and Wellness Program

??Career Growth - Development opportunities to help you advance

??Perks & Discounts - Shoes for Crews and more

??Engaging Culture - Company events and a team-driven environment'

??Safety First- Work in a fast-paced, continuous-run manufacturing facility that prioritizes a "Safety First" culture.

Join a company that values quality, hard work, and the people who make it all happen.Apply today!

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