Administrative Assistant

EMCOR Group • Dulles, VA • 6d ago

Description

Essential Duties and Responsibilities:

The Administrative Assistant in the Construction Department supports the Department Manager, Project Managers and Assistant Project Managers in the department.

Responsible for Daily Construction Corner (daily update memo to Construction department)

Check mailboxes - check department manager's mail slot in mail room and his/her desk for anything that may have approved the day before.

Confirm all department personnel time is entered in the portal and entered correctly (holiday, vacations, etc.) and ensure manager approves in a timely manner.

Enter time for Department Manager

Update Department Manager's calendar to show approved and last minute time-off requests

Responsible for coordination of WIPS (Work in Progress meetings)

Submit expense reports on behalf of Department manager

Responsible for Dept. 01 Calendar invites - create calendar for the month and send out email to Project Managers for production meetings, ensuring there is no conflict. Once calendar is approved by Department Manager, responsible for sending out necessary calendar invites for the month

Responsible for staff meetings and updating agenda monthly

Print Bulk Qty of forms for Field (Scissor Lift Inspections, Sign-In Sheets) etc.

Print and laminate Safety Forms for Field

Arc Flash Labels for Field - print and cut

Print Drawings for Field

Send Drawings out for Field to vendor

IT Request/Check request - retrieve all signatures needed and submit to appropriate departments for new hires and temps

Panduit Labels for the field.

Warranty Letters - Log into spreadsheet and file letters into appropriate folders on the M Drive

Panel Schedules - @type up and print out and place in sleeves

Backup to the front desk receptionist when needed

Physical Requirements

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $50,000 - $65,000

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer Disabled Veteran

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Go to Apply

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