Financial Specialist I
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Financial Specialist I
Salary
$58,529.74 - $97,548.88 Annually
Location
FAIRFAX (EJ28), VA
Job Type
FT Hourly W BN
Job Number
25-00914
Department
Fire & Rescue
Opening Date
04/26/2025
Closing Date
5/2/2025 11:59 PM Eastern
Pay Grade
S21
Posting Type
Open to General Public
Description
Benefits
Questions
Job Announcement
The Fire & Rescue Department is seeking a detail-oriented and organized Grant & Payroll Financial Analyst (Financial Specialist I) to support our Fiscal Services team. This position prepares reimbursement packages for grants and deployments, performing bi-weekly payroll reconciliation, tracking expenses, and ensuring compliance with internal policies and grant regulations.
Key responsibilities include:
Prepare and submit monthly grant reimbursement packages, track expenses and verify documentation for accuracy and compliance.
Conduct bi-weekly payroll reconciliation for General Fund and grant-funded positions; identify and process corrections based on divisional feedback.
Coordinate and compare payroll data with FRD-43s (timesheets) to ensure accuracy in grant-related payroll entries.
Support deployment reimbursement efforts by gathering, verifying, and organizing expense documentation, including payroll, travel, and equipment.
Collaborate with internal divisions and program managers to resolve discrepancies and ensure timely and accurate financial postings.
Assist with audits, fiscal year-end procedures, and special projects as assigned.
Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Prepares financial statements and reports and reviews for accuracy;
Oversees the processing of budget, procurement, and/or payment documents;
Analyzes cost, revenue and operating expenses;
Maintains special revenue/account funds;
Develops, prepares, and justifies the budget for a small agency or assists with budget
development for a large agency.
Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of accounting theories, bookkeeping, public budgeting, and grant administration;
General knowledge of laws ordinances and regulations governing municipal finance;
Ability to interpret automated financial reports and financial policies and procedures;
Ability to analyze revenue and expenses and make projections;
Ability to complete budget documents in accordance with the Department of Management and Budget.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (https://www.fairfaxcounty.gov/hr/equivalencies-education-and-experience)
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts.
BRIDGE CLASS EMPLOYMENT STANDARDS:
Four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.
The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
PREFERRED QUALIFICATIONS:
Strong knowledge of financial reporting, payroll systems, and grant regulations.
Experience in using Excel and financial management systems (e.g., FOCUS, SAP, or equivalent).
Ability to analyze data, identify discrepancies, and communicate effectively across multiple teams.
Knowledge of Generally Accepted Accounting Principles (GAAP) is preferred.
Strong organizational skills and attention to detail are a must
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check and sanctions screening to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:
Must be able to fully participate as required as a civilian member of an emergency response organization. This position is generally sedentary in nature however does require one to be able to stand, stoop, reach, walk, and climb stairs; may require lifting up to 15 lbs. Requires ability to sit for long periods at a workstation; must be able to operate keyboard driven equipment and computer. Visual acuity is required to be able to read data on a computer monitor. All duties may be performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include exercise.
The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314.DHREmployment@fairfaxcounty.govEEO/AA/TTY.
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