Administrative Assistant for Contract Research

Rocky Vista University • Billings, MT • 1w ago

Location, Job Title, Benefits

Rocky Vista University in Billings, MT has an opening for a

Administrative Assistant for Grants & Contracts (Part-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu **.

SALARY:**

$20.00 - $21.00 per hour. This position is a part-time position, approximately 20 hours per week.

BENEFITS :

RVU offers benefits that include paid sick and 401(K).

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

The Part-time (20 hours/week) Administrative Assistant will have responsibilities working with the Assistant Director of Research and Scholarly Activity in MT, the research coordinator and under the direction of the Principal investigator of the grant of contract and/or the Vice Provost for Research and Scholarly Activity. While the Principal Investigator of the grant/contract is primarily responsible for the overall design, conduct, and management of the research, the Administrative Assistant supports, facilitates and coordinates the daily grant/contract activities and plays a necessary role in the recruitment of the participants and the conduct of the study. Additionally, the Administrative Assistant will also maintain a detailed spreadsheet of budget expenditures and create reports for the sponsor under the direction of the PI. Part of the administrative assistant's time may also be devoted to helping the MCOM Assistant Director of Research and Scholarly Activity.

Essential Job Functions

Manage secure filing systems in electronic and paper format necessary to conduct the research.

Provide administrative assistance with ordering supplies and other administrative duties for MCOM.

Work with appropriate personnel in Finance and Operations to track the expenditures and request invoicing of the sponsors of research projects.

Work cooperatively with others and accept direction from the Assistant Director of RSA MT, PI, Finance and the Vice Provost for Research and Scholarly Activity.

Support the Assistant Director of RSA in MT with clerical and organizational tasks.

Other duties as assigned by the Vice Provost of RSA.

Required Knowledge, Skills, and Abilities

Outstanding organizational and communication skills

Proficiency with oral/written communication.

Demonstrate intermediate skill level or higher data entry knowledge and computer skills including Windows, Microsoft Word, Excel, PowerPoint, and Outlook.

Ability to work with high level of confidential material with an attention to detail.

Ability to multi-task and problem solve innovatively.

Ability to work effectively in a team-based environment.

Demonstrate effective time management skills and ability to meet deadlines.

Minimum Qualifications

Bachelor's Degree from an accredited institution in Technical Writing, Business Administration, Finance, Computer Science, OR a health related field OR significant progress towards this degree.

One (1) year of relevant experience may be substituted for each year of required education.

Preferred Qualifications

Experience in organizing or supporting the user experience.

Professional background in academic environment.

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted.There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

Ability to orally communicate effectively with others;

Ability to communicate effectively in writing, using the English language;

Ability to work cooperatively with colleagues and supervisory staffs at all levels;

May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;

May be required to accomplish job duties using various @types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;

May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

careers@rvu.edu

Job ID 2025-3136

Close Date 5/2/2025

Type Part-Time 19 hours or less

Location : Location US-MT-Billings

Budgeted Salary Range $20.00 - $21.00 per hour DOE

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