Administrative Assistant

Robert Half • Feasterville Trevose, PA • 2w ago

Description We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.

Key Responsibilities:

Administrative Support:

Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.

Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.

Reception Duties:

Serve as the first point of contact for visitors, clients, and vendors.

Answer and route calls appropriately, greet visitors warmly, and provide accurate information.

Construction Industry Coordination:

Manage and update project documentation according to construction schedules and deadlines.

Assist with the preparation of bids, proposals, and contracts specific to construction projects.

Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.

Scheduling and Meetings:

Coordinate appointments and meetings for upper management.

Prepare meeting agendas and take detailed minutes when required.

Data Entry and Reporting:

Maintain accurate records and assist with data entry related to ongoing or completed construction projects.

Prepare reports or summaries relevant to construction operations.

Qualifications and Skills:

Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry.

Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment.

Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.

Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents.

Adaptability: Comfortable working in a deadline-driven and team-oriented environment.

Preferred Credentials:

Experience with construction management software or tools is a plus.

Knowledge of construction terminology and processes is highly desirable.

Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you! Requirements Answering Inbound Calls, Customer Service, Data Entry, Email Correspondence, Inbound Outbound Calls, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Schedule Appointments TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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