Legal Assistant

Robert Half • New York, NY • 3w ago

Description

A full-service business and entertainment law firm with offices in major U.S. cities provides comprehensive legal counsel across entertainment, media, the arts, corporate, real estate, and litigation matters. The firm's team of dedicated attorneys offers high-quality, efficient service to a diverse client base, including startups, established media and entertainment companies, investment firms, brands, influencers, financial institutions, and high-net-worth individuals and family offices.

About the role:

As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff. Legal Assistant will support two partners and an associate.

Responsibilities will include but are not limited to:

Prepare, organize, and create complex legal documents and forms;

Assist with and prepare electronic court filings; knowledge of state and federal courts;

Assist attorneys with conflicts checks and opening new matters;

Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;

Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;

Determine docket/calendar dates from court documents and correspondence and enter into Firm's calendaring software;

Establish and maintain paper and electronic client and administrative files;

Answer and roll calls, schedule appointments and meetings, maintain attorneys' calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;

Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);

Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;

Assist with overflow/special projects; contribute to the office and firm-wide team objectives;

Provide general back up support to the office and other departments as required;

Coordinate couriers and other special functions internally and externally.

The ideal candidate must possess:

Excellent administrative, interpersonal, written and oral communication skills;

Discretion and able to maintain confidences;

Ability to work independently and prioritize workload activities for multiple attorneys;

Ability to remain calm in deadline-driven and high-pressure situations;

Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;

Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;

Maintain and nurture a positive attitude and workplace environment; and

Have a strong sense of urgency and commitment to meeting internal and external expectations.

Requirements

Qualifications:

5+ years of litigation experience in a large to medium size law firm;

High school diploma or equivalent required, Bachelor's degree preferred;

Strong knowledge of New York and Federal court procedures and rules;

Electronic calendaring skills required;

Trial experience is a plus;

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);

Superior proofreading, editing, and redlining skills;

Highly organized and detail-oriented

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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