Academic Division Administrative Assistant, Nursing (FT), CF1N12212HSBS

College of DuPage • Glen Ellyn, IL • 2w ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12658343

rAcademic Division Administrative Assistant, Nursing (FT), CF1N12212HSBS

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:

Provides general administrative support directly to the Director of Nursing, and support of the NHS Dean, ADN and CNA Nursing faculty and staff.

Provides day to day general administrative support to the Director of Nursing including scheduling meetings, maintaining Outlook calendar, preparing and processing documents.

Acts as liaison between the NHS Dean and Director of Nursing for nursing faculty, staff, and students. Triage requests and concerns. Provides information or escalates issue as appropriate.

Provides general office administrative support for nursing program specialists, staff, and faculty.

Assists with the coordination of scheduling, inviting, and setting up of events, meetings, conferences, seminars, and orientation programs offered by the nursing program. This includes using the Astra room scheduling system, processing confirmation and invites, as well as Dining Services requisitions.

Provides administrative support for nursing adjunct faculty searches including job postings, maintaining candidate files, processing hiring documents, and working with the adjunct faculty hiring manager.

Maintains full and part-time nursing faculty database for communications.

Processes leave reporting forms and absence reporting and substitute payments for faculty.

Assists in creating new administrative procedures and/or streamlining current procedures.

Participates in program and committee meetings as well as represents the division on College-wide committees.

Assists with the production of reports in Colleague and Business Objects

Assists with compiling materials for special projects and maintains divisional office records. (ie: Accreditation)

May act as front desk reception in NHS division office.

Interfaces with other Academic Divisions\' administrative support staff to ensure consistent practices.

Serve as backup to Health Sciences Administrative Assistant V.

Other related duties as assigned.

Qualifications:

Education

Associates degree or equivalent combination of education and

experience required.

Experience

2 years administrative experience required.

Excellent clerical skills, including utilization of the MS

Office suite, and Outlook required.

Strong problem-solving and the ability to know when to escalate

an issue required.

Good written and verbal communication skills with proficiency in

written and spoken English required.

Ability to work autonomously and demonstrate initiative

required.

Strong organizational skills and ability to multi-task with

frequent interruptions required.

Demonstrates diplomacy and ability to maintain confidentiality

required.

Prior experience working in an academic office setting

preferred.

Prior experience utilizing MyAccess student system, Colleague

and Business Objects/Advantage system or equivalent academic systems preferred.

Working Conditions:

General Office.

This position requires a background check and drug screen.

Hybrid Remote Eligible: Yes

Hiring Range:

Starting pay begins at \$21.70/hr. based on experience

Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans\' status, marital status, disability, mili

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