ADMIN ASSISTANT / EXECUTIVE ASSISTANT (FULL-TIME)

NEK Broadband • Danville, VT • 2w ago

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1254600

About

NEKCV is a community-driven organization whose mission is to ensure high-speed broadband internet service is available to the most rural and underserved communities in the Northeast\ Kingdom, Wolcott and the Central Valley. Founded in 2020 we began network construction in 2021. Were a small company of fewer than 20 employees, which means theres lots of room\ for growth and learning. Here at NEKCV, were committed to creating an inclusive culture where all employees feel welcomed and valued. Were a small but growing team rooted in Vermonts Northeast Kingdom and were committed to hiring locally in the region.

SUMMARY

\ NEKCV is seeking a sharp, tech savvy individual to play a supporting role in the organization as\ either an Administrative Assistant or Executive Assistant. This position will support the five person management team. This position serves a key role in keeping a geographically-diverse\ organization running smoothly. The successful candidate for this position will be someone who embraces the NEKCV mission and thrives in a fast paced, startup environment. Because NEKCV is hiring for multiple positions at the moment, we have the flexibility for this position to embrace the skill sets of the employee hired. This role also has the potential for independent projects and participation in the strategic direction of the organization. We DO NOT expect to\ find someone that can do all of the roles identified below, the job description will be modified upon hiring to fit the combined needs of the organization and the skills of the individual.

\ DUTIES AND RESPONSIBILITIES

There are four potential primary areas of responsibility for the Executive Assistant:

(1) Executive\ Assistant to the Management Team;

(2) Administrative Support;

(3) Accounts Payable Clerk\ (tentative);

(4)Project Support.

(1) Executive Assistant to the Management Team:\ (a) The management person this role will report to will depend on the primary skill\ set the person is hired for.\ (b) The Executive Assistant will assist the Management Team in a variety of ways\ including scheduling and coordinating meetings; electronic document filing;\ sitting in on meetings to take notes; being a proxy in meetings; ghost drafting\ documents and emails; and tracking to do lists in Smartsheets.\ The opportunity to contribute and influence strategic decisions\ (2) Administrative Support:\ (a) Schedule group meetings\ (b) Assist in preparation of Governing Board, Executive Committee and\ Finance Committee meetings\ Take minutes at all Governing Board, Executive Committee and\ Finance Committee meetings\ (d) Support the issuance and management of requests for quotes and proposals\ (e) Assist in support of grant management and reporting\ (f) Assist in communications with board members\ (g) Work within two contact management systems\ (h) Coordinate and support board member working groups including scheduling and\ note taking\ (i) Create and maintain filing systems, both electronic and physical (as necessary),\ including management and back up of the Google Drive. Participate in\ reorganization of the drive and organization of documents for board members.\ (j) Document process and procedures to help establish consistency and order\ (3) Accounts Payable Clerk (This is an example of the @types of projects this position\ could participate in depending on skill sets of the individual)\ (a) Receive, process, and verify invoices\ (b) Generate and track purchase orders\ Review invoices for proper documentation\ (d) Perform basic bookkeeping functions\ (4) Project Support (This is an example of the @types of projects this position\ could participate in depending on skill sets of the individual)\ (a) Become competent, with training provided, in ArcGis\ (b) Support preconstruction, construction, and communications with info from maps\ Create dashboards and reports using Smartsheets

REQUIRED SKILLS AND EXPERIENCE

Experience with Google Suite, Microsoft Office, and Adobe

Solid communication skills (written and verbal)

2-5 years of administrative or executive support experience

Based in the Northeast Kingdom or Central Vermont

DESIRABLE SKILLS\ Experience in the following programs:

Smartsheets

Wordpress

A course in geo-spatial map program such as ArcGis or QGIS

LOCATION, HOURS, AND []{cla=""}

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