Sr. Administrative Assistant

Robert Half • San Diego, CA • 3w ago

Description

Our client is seeking a Senior Administrative Assistant to provide high-level assistance to executives and teams in a fast-paced environment. This role is ideal for individuals who excel at multitasking, problem-solving, and ensuring smooth day-to-day operations.

Key Responsibilities:

Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior executives.

Documentation & Reporting: Prepare presentations, reports, and correspondence while proofreading for accuracy and professionalism.

Office Operations: Serve as a primary contact for administrative matters, including vendor coordination and office supply management.

Expense Management: Assist with expense reporting and reconciliations to ensure accurate tracking and compliance.

Event Planning: Coordinate team events, meetings, and gatherings, ensuring seamless execution of logistics.

Project Coordination: Support cross-departmental projects by tracking milestones, managing deadlines, and facilitating communication.

Confidentiality: Handle sensitive information with discretion and professionalism, ensuring trust and compliance.

Requirements

5+ years of experience as an Administrative or Executive Assistant.

Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

Strong problem-solving, organizational, and time management skills.

Excellent written and verbal communication skills.

Proven ability to work independently while managing competing priorities.

Experience supporting senior-level executives is a plus.

Associate's or Bachelor's degree in Business Administration or related field preferred.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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