Office Coordinator

Robert Half • San Mateo, CA • 3w ago

Description

We're looking for a highly organized and proactive Office Administrative Assistant to help keep our daily operations running smoothly while creating a warm and professional atmosphere for clients and staff alike. This role is key to maintaining office efficiency, delivering top-tier front desk service, and supporting various administrative functions across departments.

Responsibilities include:

Answer and direct incoming calls, providing helpful assistance to callers

Welcome and assist visitors, delivering a positive and professional first impression

Sort and distribute incoming mail; prepare and coordinate outgoing mail and packages

Manage inventory and restock office and kitchen supplies as needed

Ensure common areas, including the kitchen/café and conference rooms, are clean, tidy, and client-ready

Offer general administrative support to various teams, including executive and administrative staff

Maintain and coordinate shared calendars and scheduling using Microsoft Outlook

Perform routine office tasks to support overall daily operations

Requirements

Strong written and verbal communication skills

Excellent organizational skills and the ability to multitask effectively

Proficient in Microsoft Outlook and the full Microsoft Office Suite

Approachable, professional attitude with a proactive and self-motivated mindset

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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