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Administrative Coordinator I

Sam Houston State University • Huntsville, TX • 2w ago

Requisition: 202500099S

Occupational Category (Staff Positions Only): Technical/Para-Professional

Hiring Salary: Monthly-Staff

Department: Registrar

General Requirements:

Bachelor's degree in related field. Two years relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Performs administrative support duties for the Registrar's Office.

Primary Responsibilities (Staff Positions Only):

Performs administrative support duties including, but not limited to, processing purchase orders, handling supply purchases, and taking meeting minutes. Prepares, reviews, revises, and distributes Registrar Office documents and correspondence at the request of the Registrar (e.g., presentation creation, editing communications). Monitors departmental budgets, accounts, and expenditures. Assists with budget tracking and project timelines. Prepares financial and statistical reports. Handles P-Card purchases and monitors expenses for accuracy and compliance. Processes payments as needed (IDOs, purchase invoices, annual membership fees, etc.). Collects, reconciles, and maintains complex data related to budget and Registrar Office functions. Plans, supports, coordinates, and implements departmental processes and events (e.g., assisting with commencement ceremony planning). Monitors project timelines for the Registrar's Office events and processes, identifying potential issues and implementing solutions with necessary approvals to ensure timely completion. Reviews, revises, and interprets policies and procedures within the Registrar's Office and the institution as needed. Assists with website changes for the Registrar's Office. Orders and maintains office supply inventory, ensuring availability for team members. Serves as a liaison for the Registrar, maintaining contacts with other university constituents to ensure seamless operations and student support. Recommends internal policies and procedures, clerical functions, and workflow improvements to ensure effective and efficient operations. Proactively identifies areas for improvement within the scope of this position and independently implements effective solutions. Escalates issues or concerns, as needed, to the Registrar for support and guidance. Ensures the Registrar and Registrar's Office team members are well-informed through strong, clear, consistent communication of project progress, timelines, budget needs, and other relevant office matters. Performs additional duties as assigned to support the mission and objectives of the Registrar's Office and the university community.

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