Administrative Assistant
Cupertino, California, United States
Corporate Functions
Summary
Posted: May 01, 2025
Weekly Hours: 40
Role Number: 200597863
Imagine what you could do here. At Apple, new ideas have a way of becoming great products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish.
We are seeking a highly motivated and adaptable Administrative Assistant to join our team. Our team supports all our products and business across the globe and are challenged to creatively apply deep legal expertise to rare and often unexplored aspects of the law. As a part of our team, you'll provide critical support to defending our interests and uphold Apple's high ethical and corporate standards. You'll be asked to thrive in a collaborative, fast-paced environment, demonstrate outstanding interpersonal skills, ability to work autonomously, and show a proactive approach to solving problems.
Description
The Administrative Assistant role will support multiple calendars, as well as provide excellent, comprehensive administrative and operational support to the Commercial Litigation team. The highly motivated, customer-centric candidate will be responsible for both general executive administrative tasks as well as some operational and project coordination activities:
Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Coordinating domestic and international travel arrangements for select team members
Facilitating expense reporting processes
Supporting all Facilities activities for the team
Coordinate activities and projects across departments, ensuring timely and efficient completion of tasks.
Maintain an organization-wide calendar and assist staff as needed for scheduling and meeting coordination.
Assist with special projects as required and support the overall administrative efficiency of the team.
Manage sensitive and confidential information while maintaining a high level of professionalism.
Contribute to a positive, productive, and respectful work environment by demonstrating strong emotional intelligence, diplomacy, and communication skills.
Provide precise, detailed, and accurate administrative support in a fast-paced environment.
Demonstrate relationship management skills, working effectively with both the Legal and Administrative teams to meet common objectives.
Minimum Qualifications
2-5 years of experience supporting executives/directors/managers, preferably in a legal or corporate setting. Notary and legal experience is a plus.
Experience managing complex calendars, including prioritizing meetings, video calls, and resolving scheduling conflicts proactively
Extensive experience in managing executive-level administrative tasks, including complex travel coordination and arrangements, expense reports, and facilities requests
Strong editing, and proofreading skills.
Exceptional organizational skills with the ability to juggle multiple competing priorities.
Experience handling highly confidential and sensitive materials with proven ability to exercise good judgment and act with integrity and discretion
Preferred Qualifications
Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
Excellent written and verbal communication skills, with a polished professional presence.
Excels in a fast-paced deadline driven environment while maintaining composure
Accustomed to problem-solving issues in a timely manner and proactively communicating decisions to appropriate individuals
Looks ahead and able to resolve issues before they become one
Strong professional presence - this role requires exposure and communications with ET Staff and Support Teams
Flexible attitude and willingness to lean in to solve problems
Pay & Benefits
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $41.00 and $61.50/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more about Apple Benefits. (https://www.apple.com/careers/us/benefits.html)
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Learn more about your EEO rights as an applicant (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12ScreenRdr.pdf) .
Apple will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation.
Apple participates in the E-Verify program in certain locations as required by law.Learn more about the E-Verify program (https://www.apple.com/jobs/pdf/EverifyPosterEnglish.pdf) .
Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more .
Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you're applying for a position in San Francisco, review the San Francisco Fair Chance Ordinance guidelines applicable in your area.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
