ADMINISTRATIVE ASSISTANT II - 80082013
Date: Apr 9, 2025
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 850661
Agency: Juvenile Justice
Working Title: ADMINISTRATIVE ASSISTANT II - 80082013
Pay Plan: Career Service
Position Number: 80082013
Salary: $1,462.60 Bi-weekly
Posting Closing Date: 04/22/2025
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
The Department of Juvenile Justice salutes our heroes.
We are honored to have the opportunity to support our nation's veterans and their families.
We value the service given to our country and support the hiring of service members and military spouses.
LOCATION, CONTACT AND SALARY INFORMATION:
Location: South Region
Contact Person: Laura Buen (850) 717-2534
Minimum Biweekly Rate of Pay: $1,462.60 (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)
DUTIES & RESPONSIBILITIES:
This position assists the Senior Management Analyst Supervisor by managing and coordinating tasks and assignments ensuring that staff and programs/facilities in the region adhere to rules and regulations, policies, procedures and guidelines. This includes but is not limited to: Assumes the lead role in the coordination and completion of various reports, recommendations, and/or response to correspondence; processes, develops, reviews and composes a variety of correspondence and reports, investigating subject matter and preparing replies.
Provides comprehensive assistance and office management to the Senior Management Analyst Supervisor. Routes and/or directs various assignments to appropriate staff on behalf of the manager and coordinates and follow through on work assignments ensuring work is completed in accordance and consistent with Department of Juvenile Justice (DJJ) policies and procedures. Represents the manager in agency matters as authorized. Reviews routine subject matter and prepares response as appropriate.
Process incoming correspondence on a daily basis; log; and track. Ensure proper and expeditious handling of correspondence and due date materials. Ensure correspondence is prepared and presented error free and in compliance with good business practice and department policy. Maintain working files and current information on related policies and procedures.
Coordinate and disseminate information to region staff/programs/facilities in a timely manner. Maintain liaison with programs on behalf of the Senior Management Analyst Supervisor.
Performs purchasing, fiscal and other major function duties. Process purchase orders and invoices for payment on a daily basis. Serves as the lever 2 approver to check and provide input into the State Automated Accounting System (SAMAS) and excel spreadsheet on a daily basis.
Maintains a working file for all invoices and purchase orders received and processed.
Performs personnel office duties. Maintain in-house working personnel files of regional staff. Serve as the Requisition Manager on People's First to assist in the advertising and hiring process as needed.
Assist with advertising position vacancies, hiring packets and personnel requirements as needed.
Secures meetings by making arrangements, notification to appropriate attendees, agenda and minutes completion.
Secures travel vouchers and original receipts for regional office staff. Collection of data for use in preparation of travel vouchers, ensure codes are correct, obtain appropriate supervisor's signature and submit to headquarters for payment in required time frame.
Performs other duties as required.
MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of office procedures and practices; principles and techniques of effective communication methods of data collection.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to use Microsoft Office Suite software.
Deal with the public in a tactful and courteous manner.
Perform basic arithmetic calculations; work independently; utilize problem-solving techniques.
Plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationship with others.
SPECIAL NOTES:
To be considered for this position, responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida Candidate Profile. Actual work experience, years of employment, hours worked per week, explanation of gaps in employment must be clearly defined, or the candidate may not be considered for the position.
Candidates must successfully complete a background screening prior to employment.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses), and some @types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
ARCADIA, FL, US, 33821 ARCADIA, FL, US, 34265 ARCADIA, FL, US, 34266
