Global Markets, Administrative Assistant

Bank of America • New York, NY • 3w ago

New York, New York

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Global Markets Administrative Assistant:

Global Markets is a fast-paced business that is currently seeking a highly skilled and experienced administrative assistant to join its team.

Responsibilities:

Provide comprehensive administrative support to a select group of salespeople and/or traders

Effectively multitask and prioritize tasks in a fast-paced environment, maintaining a high level of efficiency and accuracy

Answer phone lines, which entails taking accurate messages and handling calls with appropriate judgment

Proactively manage the scheduling of meetings, anticipate necessary background materials, and effectively resolve conflicts that may arise

Create and manage travel itineraries for the team, ensuring all logistics are in place

Prepare and submit T&Es for reimbursement for your team, ensuring that requisite documents and approvals are in order to ensure seamless processing

Interact with clients and employees professionally, acting as a liaison and ensuring smooth communication and coordination

Maintain an organized filing system to ensure all records (i.e., receipts, travel documents, etc.) are easily accessible

Handle ad hoc requests from sales and/or traders as required, including other administrative tasks (e.g., client touchpoints, etc.)

Ensure punctuality and reliability in all duties and activities, contributing to team success

Qualifications Necessary:

Minimum of 8 years' administrative experience with a financial institution supporting teams

Strong professional communication skills, both verbal and written

Excellent time management, organization, and multi-tasking skills

Exceptional problem-solving and organizational skills

Advanced computing knowledge: Outlook, Word, PowerPoint and Excel

Team player with exemplary work ethic that thrives in a fast-paced environment

Strong attention to detail, ability to work effectively under pressure and time constraints

Ability to work between 8am - 6pm, Monday - Friday in the New York City office

Shift:

1st shift (United States of America)

Hours Per Week:

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

To view the "Know your Rights" poster, CLICK HERE (https://www.eeoc.gov/sites/default/files/2023-06/22-088\EEOC\KnowYourRights6.12.pdf) .

View the LA County Fair Chance Ordinance (https://dcba.lacounty.gov/wp-content/uploads/2024/08/FCOE-Official-Notice-Eng-Final-8.30.2024.pdf) .

Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

To view Bank of America's Drug-free Workplace and Alcohol Policy, CLICK HERE .

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work.

This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.

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