Executive Assistant

Robert Half • Wheaton, IL • 3w ago

Description We are extending an opportunity to join our team in Wheaton, Illinois as an Executive Assistant. This role centers on providing high-level administrative support in the legal industry, specifically related to Trusts, Estates, and Probate. The employment opportunity presents a long-term contract engagement, offering a chance to engage with various aspects of administrative tasks, client relations, and communication.

Responsibilities:

Facilitate administrative assistance to law firm partners, ensuring smooth operations

Manage all aspects of client engagement, from initial meetings through file closure

Efficiently handle a high volume of calls, maintaining detail oriented contact with clients and referrals

Prioritize and organize emails, ensuring prompt responses

Manage mail distribution, including sorting, documenting, scanning, and distributing

Draft, edit, and send correspondence, while also ensuring timely follow-ups

Oversee the logistics for meetings and events, including reserving rooms, arranging catering, and setting up audiovisual equipment

Welcome visitors, clients, and potential clients, fostering a welcoming environment

Maintain files, including document scanning and organization

Perform notarization and witness document signings

Manage attorney time entries, and review and revise client invoices monthly

Ensure office supplies are well-stocked and coordinate vendor visits

Leverage knowledge of DocuSign, Zoom, Microsoft Suite, and other relevant software for efficient task completion. Requirements - Minimum of 2 years of experience in an Executive Assistant role or similar position

Proficiency in Aderant software

Experience with Adobe Acrobat

Familiarity with the Automated City Register Information System (ACRIS)

Knowledge of Case Management Software

Experience with CompuLaw

Ability to manage billing functions effectively

Proven competence in calendar management

Experience in claim administration

Strong client relations skills

Excellent communication skills, both verbal and written

Proficient in calendaring

Experience in managing client communications

Ability to handle business correspondence efficiently

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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