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Administrative Assistant 2025-00930

State of Wyoming • United States, United States • 3w ago

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Administrative Assistant 2025-00930

Salary

$18.56 Hourly

Location

Cheyenne, WY

Job Type

Permanent Full-time

Job Number

2025-00930

Department

Department Of Health

Division

Cheyenne and County Offices

Opening Date

04/04/2025

Closing Date

Continuous

FLSA

Non-Exempt

Job Classification

BAAS05

Description

Benefits

Questions

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position provides administrative support to the Cancer and Chronic Disease Prevention Unit. This position provides administrative support to the program in areas including, but not limited to, customer service, fiscal processes and documentation, and general administrative program processes.

Human Resource Contact: wdhrecruit@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

Responsible for the operation of a multi-line telephone system

Prepare outgoing mail, sort and distribute incoming mail

Perform clerical duties such as data entry, ordering and maintaining supply inventory, filing, copying, answering phones, and taking messages

Make travel and lodging arrangements for staff

Provide customer service to patients, providers, staff, visitors, and the public

Accurately maintains agency files and records; inputs data into databases

Processes, organizes, and maintains fiscal payment and records.

Reviews, formats, and routes correspondence, contracts, and other items that require approval from the division administrator up to the Director's office level

Other duties, as assigned

Qualifications

PREFERENCES:

Preference may be given to applicants with two or more years of administrative support experience. Experience in customer service and experience with Microsoft Office and Google Suite products is a plus.

KNOWLEDGE:

Ability to organize and prioritize work

Skills and proficiency with Google Suite and Microsoft products

Ability to appropriately handle confidential and protected information

Skills in oral and written communication

Knowledge of techniques for providing a high level of customer service

Knowledge of the basic principles and procedures of financial record keeping and reporting, basic accounts payable, and purchasing.

MINIMUM QUALIFICATIONS:

Education:

Associate's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Education & Experience Substitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

Up to two days of telework per week may be available for this position.

Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt

The Wyoming Department of Health is anE-Verify (https://www.e-verify.gov/) employer.

Supplemental Information

048-Wyoming Department of Health - Public Health Division

Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here (https://ai.wyo.gov/for-job-seekers) to learn more!

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