Administrative Assistant

Aston Carter • Lone Tree, CO • 3w ago

Job Description

We have an immediate opening for an Administrative Assistant position. This role will support multiple departments and teams within the company. The Administrative Assistant should have a minimum of 4 years of experience in supporting employees and management, be familiar with current technical tools/programs/software, and possess professional practices.

Responsibilities

Provide administrative support to employees and management.

Work with management to coordinate meetings including scheduling, facilitating key stakeholders' attendance, booking conference rooms, arranging for catering, and assisting in compiling support documentation/materials.

Research, plan, and execute on and off-site departmental events as needed.

Create, edit, and format documents such as reports, memos, presentations, SOPs, and correspondence.

Maintain accurate and up-to-date files and records, both in physical and digital formats.

Prepare reports, presentations, and spreadsheets as requested by district staff or management.

Process invoices and purchase orders. Coordinate with the business and finance department as required.

Monitor multiple shared inboxes, responding to and handling requests that are received.

Provide support alongside other members of our operations support team as needed, including arranging and coordinating travel, reservations, and completing expense reports.

Maintain various logs, reports, and templates.

Collaborate with other administrative staff and department members to foster a positive and productive work environment.

Support cross-functional teamwork and contribute to a cohesive team dynamic.

Maintain a working knowledge of standard software/technology.

Essential Skills

4+ years of experience as an administrative assistant, office coordinator, or other support/customer service role.

Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Visio. Intermediate to advanced skills in Outlook and Excel preferred.

Experience with Bluebeam or PDF editors, Microsoft Teams, Concur Travel and Expense, SharePoint, and Smartsheet is a plus.

Excellent communication skills (verbal and written).

Ability to communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.

Excellent organizational and time management skills.

Ability to multi-task and prioritize.

Regular, reliable attendance.

Detail-oriented and ability to think independently.

Ability to perform complicated/complex administrative tasks and prioritize work, handling numerous/diverse tasks from multiple stakeholders while meeting and exceeding stringent deadlines.

Additional Skills & Qualifications

Experience with Bluebeam, Microsoft Teams, Concur Travel and Expense, SharePoint, and Smartsheet is a plus.

Work Environment

Great collaborative culture with about 6 overall on the admin team. The role is fully in-office with a start time of 7:30 or 8:00 am and ending at 4:30-5:00 pm.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision- Critical Illness, Accident, and Hospital- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available- Life Insurance (Voluntary Life & AD&D for the employee and dependents)- Short and long-term disability- Health Spending Account (HSA)- Transportation benefits- Employee Assistance Program- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lone Tree,CO.

Application Deadline

This position is anticipated to close on Apr 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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