Assistant Finance Director
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Assistant Finance Director
Salary
$84,872.00 - $127,307.00 Annually
Location
Treasure Island
Job Type
Full-Time
Job Number
2025-00011
Department
Finance
Opening Date
04/03/2025
Closing Date
4/17/2025 11:59 PM Eastern
FLSA
Exempt
Description
Benefits
Questions
General Description
Under the general direction of the Finance Director, the Assistant Finance Director performs highly responsible work for all procurement and grant related activities. In addition, this position assists the Finance Director in overseeing project accounting, grant accounting, accounts payable, accounts receivable, utility billing, and fixed assets. This position supervises employees assigned to the Finance Department. Work requires considerable independent judgment following established guidelines, codes, rules and policies, and monitoring of a variety of complex projects and programs that support the goals and objectives of the City.
Essential Job Functions
To perform the job successfully, an individual must be able to function at a highly proactive level and perform each essential duty independently and accurately. The duties listed are a representation of the various @types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.
Plan, direct, and control the administration of the City's procurement system and process to acquire needed goods, services, materials, and supplies; handle procurement matters of high complexity requiring extensive initiative and independent judgment.
Survey and evaluate the City's requirements and needs for supplies and materials; coordinate all formal solicitations, drafts final bid formats, standardizes templates, and establishes timelines, meetings, public notices, recordings, and interviews.
Offer and provide procurement guidance and contract verbiage recommendations.
Research, develop, organize, and maintain information regarding grant funding sources.
Establish contact with representatives of prospective grantors to obtain background or technical data needed that will assist in formulation of the grant request.
Prepare grant applications and ensure application deadlines are met for new grants and renewals to obtain adequate funding.
Provide support to the departments and divisions as related to grant services, programs, and activities.
Prepare grant agreements and develop internal financial control and procedures to ensure grant compliance.
Interpret Federal, State, and County regulations and guidelines on programmatic and administrative matters pertaining to grant programs.
Propose recommendations for future grant funding upon program review and analysis.
Maintain records of current and archived grant-funded projects and grant applications.
Implement strategies to increase grant submissions.
Assist the Finance Director in all phases of preparation through completion of the Comprehensive Annual Financial Report, Capital Improvements Program, and Annual Operating Budget.
Maintain the fixed assets system, to include proper identification of assets, corresponding depreciation schedule, title files, and fixed asset tags.
Oversee recording and depositing of funds owed to and collected by the City.
Review all expenditures, revenues, and general ledger accounts monthly for accuracy.
Assist in the preparation of quarterly financial analysis for management to monitor the annual operating budget.
Assist the Finance Director with development of related procedures and internal accounting controls.
Responsible for monitoring the progress and payment schedules for all capital projects with emphasis on projects funded through Federal, State and local grants.
Oversee the maintenance of the utility billing accounts receivables and notifications sent to Pinellas County Utilities on changes.
Assume the duties of Finance Director during absences.
Train, supervise, and evaluate subordinates.
Establish departmental policies and procedures.
Prepare agenda items and present to various boards and the City Commission.
Perform related tasks as required.
Minimum Qualifications, Licenses and Certifications
Bachelor's Degree in Finance, Business or Public Administration, or closely
related field required, Master's Degree desired, and
Four (4)+ years' experience directly related to municipal government or similar public sector, and
Two (2)+ years' experience in government procurement and/or grants administration, or
An equivalent combination of education, training, and experience.
Valid Florida Driver's License.
Knowledge, Skills, and Abilities and Environmental Conditions
Knowledge of government procurement regulations, grant regulations, and financial management principles.
Knowledge of the general laws and administrative policies governing municipal finance and budgetary practices and procedures.
Knowledge of modern office practices and of standard office and accounting equipment.
Knowledge of the laws, ordinances and regulations governing financial operations of the City.
Knowledge of ability to implement office and financial automation systems.
Knowledge of financing (Bonds, Notes, etc.)
Ability to prepare informative financial reports.
Ability to plan, organize, and direct the work of subordinates.
Ability to lead, coach, and mentor staff.
Ability to evaluate work performed by subordinates.
Abilitytoestablishandmaintaineffectiveworkingrelationshipswiththeotherdepartment heads, government officials and the general public.
Ability to communicate complex financial issues orally and inwriting.
Effective time management, leadership, organizational operations.
Reading and interpreting ordinances, contracts, and legislation
Communicating effectively, verbally and inwriting.
Ability to speaking to the public and give effective presentations.
Establishing and maintaining effective working relationships.
Operating a computer and related software.
Acceptable eyesight (with or without corrections). Required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
Ability to lift and carry objects no heavier than 20 pounds on occasion.
Ability to maintain repetitive motion of wrists, hands, and/or fingers.
Ability to pick, pinch, or otherwise work primarily with fingers rather than with the whole hand as in handling.
Ability to walk, sit, climb, balance, stoop, kneel, crouch, crawl, feel, and smell.
Ability to sit, walk, or stand for extended periods of time.
Reasonable accommodation will be made for otherwise qualified individuals with a disability.
ENVIRONMENTAL CONDITIONS
The work is sedentary and performed primarily indoors in a distraction heavy office environment with noise and frequent interruptions. The work requires mental acuity including the ability to make rational decisions through sound logic and deductive processes.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, health savings accounts, flexible spending accounts, life insurance, long-term disability, paid holidays, vacation and sick leave.
Part-time employees are eligible to enroll in a 401(a) retirement plan, paid holidays, vacation and sick leave.
To learn more details, visit our Benefits Handbook (https://cms3.revize.com/revize/mytreasureislandsb/Human%20Resources/Benefit%20Handbook%2024.pdf) .
01
Have you ever served in the Armed Forces? _ If yes, attach a legible copy of your Form DD-214 and answer the following:
02
Are you claiming Veteran's Preference under Florida Law? Yes No (If yes, please contact Human Resources)
Yes
No
Required Question
Employer
City of Treasure Island
Address
10451 Gulf Blvd Treasure Island , Florida, 33706
Phone
7275474575
Website
http://www.mytreasureisland.org
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