Summary
The Accounting Coordinator will be an integral part of the finance and admin department; this position supports all aspects of the accounts payable process along with additional administrative duties.
Duties and Responsibilities
Own and manage the accounts payable process:
Receive and route invoices for proper approval
Ensure proper coding on all invoice attributes
Enter invoices to ERP system
Upload copies of the invoices into the system for electronic storage
Organize weekly check runs, ensuring on-time payments and fostering positive vendor relationships while adhering to departmental procedures.
Track and pay sales and use tax
Compare purchase orders, prices and terms of payment and other charges.
Review and approve daily positive pay file from bank.
Maintain master vendor files (contracts, pricing agreements, certificates of insurance, etc.)
Coordinate with Quality Team to ensure proper documentation is on file for Safey Quality Foods compliance.
Update and maintain vendor cards in ERP system
Manage the employee expense reimbursement process
Understand the corporate expense policy
Review approved expense reports
Research discrepancies
Post to accounts payable module
Assist with month-end closing and adhere to close deadlines.
Assist with year end preparation by gathering supporting documentation and reconciling accounts, contributing to a smooth audit process.
Post cash receipts to customer records
Assist with the order entry process and human resources administrative responsibilities when necessary.
Provide ad hoc analysis to support the accounting and finance function
Apart from the above responsibilities, accounts payable team members provide clerical assistance to meet organizational obligations and needs.
Qualifications and Skills
High School graduate with some college coursework preferred, or equivalent experience
Familiar with Microsoft Office products, proficient in Microsoft Excel, Outlook and accounting software.
Familiar with Enterprise Resource Systems or basic accounting software
Must have impeccable attention to detail, excellent attendance, ability to prioritize, can multi-task, and work as team, but also be motivated to work with little oversight daily.
Some business or manufacturing experience preferred
Deadline oriented.
Working conditions
Normal office environment
Physical requirements
May be required to lift 30 pounds on occasion
