Finance Budget Specialist - Office of Finance and Administration
POSITION DETAILS
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting Student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.
A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor's and master's degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
POSITION OVERVIEW
Reporting to the Budget Manager, this position will contribute to a work environment that fosters teamwork and cooperation within the department, and will be responsible for the following in addition to the CUNY title overview:
Prepare monthly part-time college assistant projections based on expenditures and provide monthly CA reports to Vice Presidents and Directors.
Maintain overall college assistants' costs, Other than Personnel Expenses (OTPS) budgets and process transfer requests from departments.
Reconcile biweekly full-time and part-time Tax Levy payrolls by identifying variances and correcting departmental mail drops, which includes reconciliation of Income Fund Reimbursables and Technology Fees payrolls.
Process electronic personnel action forms (EHRAFs) for College Assistants, Non-Teaching Adjuncts, and Continuing Education Teachers to meet biweekly payroll deadlines.
Maintain budget information for the College's EHRAF system.
Verify and correct information in CUNYFirst's (enterprise resource planning tool) Position Management and Department Budget Tables
Assist departmental administrators with OTPS inquiries.
Review space rental invoices to maintain separation of responsibilities for non-tax levy entities, prepare final invoices, and coordinate any necessary information required for billing with event managers.
Prepare invoices for Refunds of Appropriations and assist in the ROA reconciliation and submission to New York State/ University process
Prepare intra-city agencies' invoices
Assist in clearing Personnel expenses suspense in CUNYFirst
Assist in training and directing College constituents in using CUNYFirst and/ or provide direction in any other pertinent University enterprise resource planning tool.
Perform other duties as assigned by the Assistant Vice President for Finance, Budget Manager and Chief Operating Officer and Vice President for Finance and Administration.
QUALIFICATIONS
Bachelor's Degree and four years' related experience required
PREFERRED QUALIFICATIONS
Concentration in Finance, Accounting, Statistics or related field, and at least four years of experience is preferred.
Experience in higher education is a plus.
The ability to demonstrate prior experience and proficiency in standard ad-hoc financial analysis, modeling, and reporting.
Possess excellent analytical skills in a fast and diverse environment.
Proficient in Microsoft Office products. Intermediate to advanced level Excel is a must.
Seeks a self-motivated individual with problem-solving skills who can independently manage projects and priorities in a dynamic, fluid environment.
Ability to interact effectively with a wide variety of users with different expectations and backgrounds.
Strong organizational skills with emphasis on detail and follow-up.
Excellent oral and written communication skills, presentation skills, and organizational and interpersonal skills are a must
CUNY TITLE OVERVIEW
Coordinates budget matters for a program or department under management direction.
Plans and develops annual budgets under direction; administers allocation and reconciliation of funds
Prepares budget analyses and produces forecasting projections
Analyzes spending, income trends and usage to recommend improvements
Ensures that final, approved budget is adhered to by tracking revenues and expenses; processes budget transfers and adjustments
Provides fiscal reports and financial statements to management
Supports supervisor with budget administration to meet department goals and objectives
May supervise subordinate staff
Performs related duties as assigned.
Job Title Name: Finance Budget Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Exempt
COMPENSATION AND BENEFITS
$68,004 - $75,465
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing the job posting on any website other than CUNYFirst, please follow the instructions below:
Go to www.cuny.edu and click on "Employment"
Click "Search job listings"
Search by Job Opening ID number 29881
Click on "More Options to search for CUNY jobs"
Click on the "Apply Now" button and follow the instructions.
Once you have registered or logged in with your user name and password, upload your cover letter, resume and the names and contact information of three professional references as one document.
CLOSING DATE
The review of resumes will begin on April 18, 2025
The closing date of the posting is April 25, 2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
29881
Location
John Jay College
