Req #: 242761
Department: HOUSING AND FOOD SERVICES (HFS)
Appointing Department Web Address: https://hfs.uw.edu/Home
Job Location Detail: Position is on site, with the opportunity for Two Days for remote.
Posting Date: 04/01/2025
Closing Info:
Closes On 04/16/2025
Salary: $7300 per month
Shift: First Shift
Notes:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
UW's Housing & Food Services (HFS) has an outstanding opportunity open for a Temporary Accounts Receivable Manager.
Position serves as the subject-matter-expert in the administration of the Housing and Food Services ("HFS") accounts receivable program. Represent HFS as the campus liaison for AR information for the UW's Workday system.
This position is expected to begin 06/02/2025 and expected to run through 12/31/2025. RESPONSIBILITIES
Coordinate and oversee all aspects of AR processes including:
Accounts Receivable Administration 50%
Serve as the subject matter expert (SME) on AR operations, including laws and rules associated to ensure compliance in the processing and accounting for accounts receivable from a variety of funding sources.
Administer the reporting necessary for internal and external stakeholders, i.e., UW Finance, Student Financial Services, internal and external auditors.)
Administer the integration of HFS revenue streams into University and HFS financial accounting systems. Establish internal procedures\ to ensure that all work perform meets GAAP requirements and that staff are fully trained and competent.
Develop policies, procedures, and data verification routines to ensure the integrity of information that is shared between the HFS MS Dynamics GP accounting system and UW Workday Finance accounting system.
Serve as SME for inquiries from internal and external auditors, including presentations of recommendations to ensure compliance.
Oversee past due accounts and coordinate collections.
Financial Accounting 30%
Perform monthly balance sheet account reconciliations.
Review and analyze subsidiary ledger data.
Prepare the revenue recognition monthly entries.
Maintain and audit customer accounts. Perform follow-up and resolve issues in a timely manner.
Prepare journal entries.
Review and post AR journal entries prepared by AR Fiscal Specialists.
Resolve and respond to inquiries through UW ticketing system.
Manage and direct conference reporting and billing.
Establish controls to ensure accuracy of revenue integrations.
Ensure funds are allocated to the appropriate legal entity.
Review and approve the calculation of all dining plan forfeitures.
Calculate/prorate dining related forfeitures.
Leadership and Supervision (20%)
Interview, hire, onboard, train and assess staff performance, including student assistants.
Initiate and direct program improvements.
Ensure that staff are trained and assessed in adherence to GAAP and aligned state and UW policies and procedures.
Participate and/or conduct special projects.
MINIMUM QUALIFICATIONS
Bachelor's degree in business accounting, or equivalent and five plus years of experience that demonstrates:
Solid understanding of GAAP
Excellent administrative, financial, organizational, and problem-solving skills.
Leadership experience reflecting a high level of integrity and trust.
Effective teamwork both as a leader and member.
Ability to work effectively in a fast-paced, development-oriented environment.
Commitment to continuous improvement of business operations.
Strong presentation skills for small groups as well as large, open, public meetings.
Clear and concise written communication.
Combination of forward-thinking to develop innovative business solutions while ensuring the integrity of the day-to-day financial operations.
Ability to implement and sustain proper accounting controls.
Successful collaboration among diverse stakeholders.
Successful supervision of staff and change management.
Excellent Excel skills including Pivots, macros, and advanced formula functions (INDEX, MATCH, VLOOKUP, SUMIF, IF, AND etc.)
Equivalent education/experience may substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRABLE QUALIFICATIONS
CPA
Workday experience
CONDITIONS OF EMPLOYMENT
A satisfactory outcome from the employment reference check processes and education verification.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
