Administrative Assistant
Date Posted: Feb 17, 2025
Requisition ID: 457129
Location:
New Castle, IN, US, 47362
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don't just talk about diversity and inclusion-we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
Division of Parole Services:
The Division of Parole Services was established within the Indiana Department of Correction in 1960 severing its relationship with the State Welfare Department. Parole Services is charged with enhancing public safety by providing community-based supervision and services for individuals through evidence-based practices as they transition from a Correctional Facility to Community Supervision. Parole Services Division operates out of ten district offices located across the State.
Role Overview:
You will work with employees in your unit, other units within the agency or department, and the general public to interpret unit policy and procedures and maintain work coordination. This position covers Parole District 7 (New Castle).
Salary Statement:
The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.
A Day in the Life:
??The essential functions of this role are as follows:
Provides a wide range of administrative assistance to a department or division of a state agency.
Acts as liaison between program or department administration, state agencies, and interested parties.
Provides routine policy interpretation and related decisions to interested parties.
Researches and prepares various reports for supervisor.
Prepares and processes correspondence and verbally communicates with the public or other agency representatives. Directs incoming correspondence to the appropriate individual.
Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations. Obtains necessary approvals if needed.
Provides technical guidance and composes manuals for agency personnel.
Coordinates clerical and administrative functions.
?The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. ?
What You'll Need for Success:
The ideal candidate in this role should minimally have a
High School Diploma or equivalent
3 years full time experience performing administrative support, bookkeeping, office management, or related experience.
Related certifications and coursework may be considered for education or experience:
General knowledge of office administrative functions, theories, and principles.
Working knowledge of research techniques and report composition.
Working knowledge of functions of other departments and agencies and their impact on the department.
Effective written and verbal communication skills.
Attention to detail and proofreading skills.
Organizational skills with the ability to prioritize tasks effectively and multitask.
Ability to use Microsoft Office Suite (Word, Excel, Outlook).
Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.
Ability to coordinate the work of the section staff.
Ability to maintain cooperative work relationships.
Able to perform essential functions with or without reasonable accommodation.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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