Accountant Administrator / Bookkeeper

Fremont, OH 43420

Stable, 2nd-Generation Family Business in its 46th year | Growth & Leadership Opportunity

World Energy Innovations (WEI) is on a mission to transform how businesses use energy---helping industrial, commercial, and healthcare clients operate more efficiently, reduce waste, and lower long-term costs. Our work supports hospitals, manufacturers, food processors, and other critical facilities where energy performance directly impacts reliability, cost, and sustainability.

At WEI, accounting is not a back-office function disconnected from the work---it is a critical part of delivering successful projects. Accurate financial tracking, job cost visibility, and disciplined processes allow our engineering teams to design and implement real-world energy efficiency solutions that make a measurable difference.

Unlike many firms, WEI supports projects from early concept through construction, startup, and long-term performance monitoring. This means the accounting and administrative team plays an active role throughout the full project lifecycle, partnering closely with engineers, project managers, and leadership to ensure projects stay financially sound from start to finish.

This opportunity is ideal for an accounting professional who enjoys owning the details, working closely with leadership, and being part of a team whose work improves efficiency, reliability, and sustainability for essential facilities.

Key Responsibilities

Accounts Receivable (AR):

Generate and distribute customer invoices

Apply payments

Monitor aging reports and follow up as needed

Accounts Payable (AP):

Process vendor invoices and ensure proper coding

Calculate, process, and track subcontract payments

Manage payment processing and vendor relationships

Resolve invoice and payment discrepancies

General Ledger & Month-End Close:

Prepare journal entries and maintain GL accuracy

Perform month-end close activities

Support financial reporting and internal reviews

Reconciliations & Cash Management:

Perform bank, credit card, and account reconciliations

Manage daily banking activity and cash balances

Investigate and resolve variances in a timely manner

Expense & Credit Card Administration:

Reconcile company credit cards and employee expenses

Ensure expenses are properly documented and coded

Systems & Process Support:

Work within the company's accounting software (Spectrum/Viewpoint)

Identify opportunities to improve accounting processes

Support system clean-up and documentation as needed

Project Tracking:

Properly coding of weekly timesheets entered into accounting software

Maintain accurate job cost records for labor, equipment, materials, trucking, subcontractors, and overhead

Prepare job cost and gross profit reports for management review

Monitor actual vs. budgeted costs, identify variances, and support cost-to-complete forecasting

This role does not process payroll. However, it is responsible for preparing timesheet and payroll-related data within the accounting system and coordinating with our external payroll provider

General & Administrative Support:

Assist management with administrative tasks to support efficiency

Serve as point of contact for office vendors, mainten

WORLD ENERGY INNOVATIONS, LLC

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