Administrative Assistant - Conval School Nutrition

Peterborough, NH, USA

Requisition Number

17606

Location

Contoocook Admin

Job Description

School Nutrition Administrative Assistant - Keep Our Kitchens Running Smoothly!Support a Mission That Nourishes Students Every Day

Are you organized, detail-oriented, and passionate about supporting a team with a purpose? Join our school nutrition department as a School Nutrition Administrative Assistant-a key behind-the-scenes role that helps ensure thousands of students receive healthy, delicious meals every school day.

What You'll Do:

Every day, you'll play a key role in keeping our kitchens humming and our teams supported by:

Answering calls and helping parents or team members with lunch account questions (especially with the Nutri-Kids POS system)

Handling attendance tracking and making sure our team gets paid accurately and on time using ADP

Closing out cash registers, reconciling daily deposits, and organizing all records with care

Entering meal counts, sales, and data into our Dine Central system

Coordinating lunch counts, daily menus, and deliveries to our satellite schools

Printing signage, menus, and marketing materials that brighten school cafeterias

Assisting with staff training, safety audits, and inventory tasks

Jumping in to support school sites when needed-whether it's a helping hand in the kitchen or coordinating substitutes

Being a go-to resource for your manager and a cheerful connector for the whole team

What We're Looking For:

High School Diploma required; Associate Degree preferred

Basic bookkeeping and strong computer skills (Excel, Outlook, Word)

Previous office, school nutrition, or administrative experience a plus

Clear communicator with strong phone and interpersonal skills

Detail-focused and dependable, with strong time management abilities

Team player who enjoys helping others and creating a positive work environment

Familiarity with POS systems and food safety standards is helpful (we'll train!)

Must be able to occasionally lift up to 30 lbs and travel between schools when needed

Why You'll Love This Role:

Make an impact in your local school community

Supportive, mission-driven team that values your contributions

Family-friendly schedule - no late nights or weekends

Growth opportunities within a supportive and stable company

Be part of something bigger - at Whitsons, we serve more than just meals. We serve futures.

Competitive pay + full benefits (medical, dental, vision, 401k, PTO)

About Whitsons:

Whitsons Culinary Group is dedicated to Enhancing Life One Meal at a Time. We bring high-quality meals and compassionate service to school communities across the region. As part of our School Nutrition team, you'll help create a welcoming environment where students feel nourished, supported, and ready to learn.

Ready to join a team that feeds minds and fuels futures? Apply today!

Pay Rate: $17/hour

Requirements

REQUIRED QUALIFICATIONS AND COMPETENCIES

Education

High school diploma or equivalent required; Associate's degree in business, food service, or a related field preferred.

Experience

Prior experience in food service, school nutrition, or administrative support preferred; experience with POS systems, cash handling, payroll processing, and data entry strongly preferred.

Certifications

ServSafe certification preferred or willingness to obtain upon hire; local food safety certification required in any jurisdiction of employment.

Technical Proficiency

Proficiency in Microsoft Office Suite required; basic bookkeeping skills required; experience with Nutri-Kids, Dine Central, ADP Rapid Pay, and Salesforce preferred or willingness to learn upon hire.

Other Qualifications

Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment; good phone and customer service skills; must maintain strict confidentiality in all student and staff matters.

Must be able to drive a personal vehicle to other work sites as needed; bilingual in Spanish a plus; valid driver's license required .

Core Competencies

Attention to Detail: Demonstrates precision in payroll, cash reconciliation, data entry, and compliance documentation; understands that accuracy in this role directly supports program integrity.

Organizational Discipline: Manages multiple concurrent administrative responsibilities across all district locations with structure and reliable follow- through on deadlines.

Communication: Communicates clearly and professionally with parents, school staff, and the management team; handles inquiries courteously and on time.

Customer Focus: Brings a service-oriented and positive approach to every interaction with students, parents, and school staff.

Confidentiality & Discretion: Handles all sensitive student, financial, and staff information with strict professionalism and ethical judgment.

Adaptability: Responds effectively to shifting priorities, urgent needs, and substitute coverage requirements across multiple locations.

WORK ENVIRONMENT AND OTHER DETAILS

Expected Hours of Work

This is a full-time non-exempt position. Hours are aligned with the school district calendar and food service schedule. Occasional extended hours may be required during inventory, audit cycles, or special events .

Travel Requirements

This position requires travel to multiple school locations within the district. A valid driver's license and personal vehicle are required .

Physical Demands of the Job

The Team Member is frequently required to sit, walk, talk, and hear; use hands and fingers to operate a computer, POS systems, and office equipment; and reach with hands and arms. Must be able to lift and/or move up to 50 pounds on occasion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This position operates primarily in an office setting within a food service establishment, with regular presence in school cafeteria and kitchen environments. Office work is typically completed before or after meal service. Noise levels range from moderate (office) to loud (cafeteria during service).

The duties listed above are intended only as illustrations of the various @types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, and Whitsons reserves the right to add additional duties or modify existing duties.

Work Schedule

Monday-Friday, 9AM-2PM. Follows a school calendar

Supervisor

Lisa H Martel

Salary Target

$17/hour

Whitsons Culinary Group

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