Administrative Assistant (Req 100980)

Albany, NY (http://maps.google.com/maps?q=4+Airline+Drive+Albany+NY+USA+12205)

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Description

Be a part of the mission at Whitney Young Health (WYH) to provide high quality healthcare that is affordable and accessible to our diverse community.

WYH has a robust benefits package including generous time off, affordable health, dental and vision insurance, 401k with safe harbor employer match, tuition reimbursement, term life insurance, commuter benefits and more!

GENERAL RESPONSIBILITIES:

The Administrative Assistant supports the activities of Whitney Young Health (WYH) by performing clerical and administrative duties as assigned.

SPECIFIC RESPONSIBILITIES:

Act as the first point of contact for visitors, creating a positive first impression of WYH and directing them to where they need to go.

Develop correspondence and memorandums as required by supervisor or designee.

Create and format documents.

Schedule and set up meetings in Microsoft Outlook and Microsoft Teams.

Learn and enter items into Yooz - a cloud-based e-invoicing and purchase-to-pay system.

Attend organization-wide meetings as assigned.

Operate standard office equipment (fax, copier, scanner, postage meter, etc.)

Maintain standard business filing systems.

Follow proper procedure for opening, sorting, and routing incoming mail and preparing outgoing mail.

Navigate the telephone system as needed to fulfill job duties.

Collaborate with other staff in accomplishing tasks or projects.

Provide team coverage to other administrative assistants throughout WYH. Assists with a variety of administrative projects, as assigned.

Ability to travel to all Whitney Young locations.

Demonstrates excellence in both internal and external customer service.

Understands and adheres to HIPAA compliance, corporate compliance, and client confidentiality.

Ensures and/or remains in compliance with local, state, and federal regulation, i.e., DHHS HRSA and NYSDOH, and all accreditation standards (e.g., Joint Commission and NCQA-PCMH).

Adheres to the National Patient Safety Goals as defined by the Joint Commission and Whitney M. Young Jr. Health Center.

Completes other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

High school graduate/GED plus two (2) years of general office experience. Proficient in MS Office Suite. Ability to work in a fast-paced environment, have a positive attitude. Excellent verbal and written communication skills. Must have reliable transportation. Professional demeanor and the ability to handle confidential information in an appropriate manner are essential.

PREFERRED QUALIFICATIONS:

Associates degree. Experience in an office setting, excellent telephone skills, and the ability to relate well with the public and other staff. Self-starter and able to work independently.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Salary range: $19.00 - $21.00 hourly

Whitney Young Health Center

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Administrative Assistant (Req 100980)