GOLF COURSE SUPERINTENDENT

Job Description

Location: Wheatland, Wyoming

Department: Golf Course Maintenance

Employment Status: Full-Time, Year-Round, Salaried

Reports To: Wheatland Golf Club Board of Directors

Coordinates With: Pro Shop Manager

POSITION SUMMARY

The Golf Course Superintendent is responsible for the overall maintenance, management, and operation

of Wheatland Golf Club's golf course, grounds, irrigation systems, maintenance facilities, and related

equipment.

The Superintendent is responsible for maintaining the golf course in a safe, attractive, playable, and cost-

effective condition while protecting the Club's long-term investment in its property, equipment, and

infrastructure.

This position requires strong leadership, organizational, technical, and communication skills, along with

the ability to plan and execute daily maintenance activities, supervise employees, manage departmental

expenditures, and coordinate seasonal maintenance programs.

The Superintendent reports directly to the Wheatland Golf Club Board of Directors and works

collaboratively with the Pro Shop Manager to coordinate course maintenance with daily golf operations,

tournaments, leagues, and special events.

GOLF COURSE MAINTENANCE AND GROUNDS MANAGEMENT

Plan, supervise, and participate in the daily maintenance of greens, tees, fairways, roughs,

bunkers, practice areas, and surrounding grounds.

Establish and maintain appropriate mowing schedules and turfgrass maintenance practices.

Oversee fertilization, aeration, topdressing, seeding, weed control, pest management, and other

turf management programs.

Regularly inspect the golf course to identify maintenance needs, unsafe conditions, turf damage,

and necessary improvements.

Maintain trees, landscaping, drainage areas, cart paths, and other designated grounds.

Ensure appropriate course preparation for daily play, leagues, tournaments, and special events.

Establish maintenance priorities based on course conditions, available staffing, weather

conditions, and approved budget resources.

Develop and implement seasonal maintenance programs to maintain course quality and protect

Club property.

IRRIGATION AND WATER MANAGEMENT

Oversee the operation, inspection, maintenance, and repair of the golf course irrigation system.

Monitor and adjust irrigation schedules based on weather conditions, turfgrass needs, soil

moisture, and water availability.

Identify and address irrigation leaks, damaged sprinkler heads, valves, pumps, and other system

deficiencies.

Coordinate necessary irrigation system repairs and maintenance.

Oversee annual irrigation system startup and winterization, including sprinkler blowout

procedures.

Monitor water usage and implement responsible water management and conservation practices.

Maintain appropriate records of major irrigation repairs, maintenance activities, and system

concerns.

Communicate significant irrigation issues and anticipated major repair expenses to the Board of

Directors.

EQUIPMENT, GOLF CART, AND FACILITY MAINTENANCE

Oversee the operation, preventive maintenance, servicing, and repair of all golf course

maintenance equipment.

Establish and maintain preventive maintenance schedules for mowers, tractors, utility vehicles,

and related equipment.

Ensure equipment is inspected, cleaned, serviced, and properly stored.

Maintain appropriate records of equipment servicing, repairs, and replacement needs.

Monitor the inventory of tools, equipment parts, fuel, fertilizers, chemicals, and maintenance

supplies.

Maintain the grounds maintenance shop, equipment storage areas, and related facilities in a safe,

clean, and organized condition.

Coordinate outside equipment repairs and service work when necessary.

Recommend equipment replacement and capital improvement priorities to the Board.

Golf Cart Mechanical Maintenance

The Superintendent is responsible for mechanical maintenance and repairs of the Club's golf cart fleet,

including:

Routine oil changes and engine servicing.

Mechanical inspections, troubleshooting, and repairs.

Brake, tire, battery, and related component maintenance.

Preventive maintenance necessary to maintain safe and reliable operation.

Coordination of outside mechanical repairs when necessary.

Maintenance of golf cart service and repair records.

Daily golf cart operations, including washing, cleaning, fueling, charging, staging, and preparing carts for

daily play, remain the responsibility of the Pro Shop staff.

EMPLOYEE SUPERVISION AND PERSONNEL MANAGEMENT

The Golf Course Superintendent has final supervisory and personnel authority over employees assigned

to the golf course maintenance department.

Responsibilities include:

Hiring, supervising, training, evaluating, disciplining, and terminating maintenance employees in

accordance with applicable employment laws and Club policies.

Establishing employee work schedules, assignments, departmental staffing requirements, and

performance expectations.

Determining employee wages and wage adjustments within the Board-approved payroll budget

and in compliance with applicable wage-and-hour requirements.

Managing maintenance department payroll expenditures within the approved departmental

budget.

Monitoring employee attendance, performance, productivity, and workplace conduct.

Maintaining accurate employee schedules, timekeeping records, and appropriate personnel

documentation.

Providing training in equipment operation, course maintenance procedures, safety practices, and

job responsibilities.

Addressing employee performance concerns and implementing corrective action when necessary.

Ensuring appropriate staffing and supervision to complete scheduled maintenance work.

Personnel decisions within the maintenance department are the responsibility of the Superintendent and

do not require prior Board approval when made within the approved payroll budget and applicable Club

policies.

The Superintendent remains accountable to the Board for the overall performance, staffing, and financial

management of the maintenance department.

WORK SCHEDULE AND SEASONAL RESPONSIBILITIES

The Golf Course Superintendent is a full-time, year-round salaried position.

Work schedules will vary according to seasonal conditions, maintenance requirements, weather, and

operational needs.

The Superintendent is responsible for:

Establishing maintenance work schedules appropriate to the golf season and off-season.

Ensuring adequate maintenance department coverage on weekends and holidays when necessary.

Coordinating early morning maintenance schedules to minimize disruption to daily golf

operations.

Planning and supervising spring opening preparations, irrigation startup, equipment servicing,

and turf recovery.

Overseeing summer maintenance operations, including irrigation, mowing, turf management, and

course preparation.

Coordinating fall maintenance, irrigation winterization, equipment servicing, and course

protection.

Planning and completing appropriate winter maintenance, equipment repairs, facility upkeep,

inventory assessments, and preparation for the following season.

Adjusting maintenance schedules and priorities when weather conditions or urgent operational

needs require.

The Superintendent is responsible for ensuring adequate weekend and holiday coverage but is not

required to personally perform all such work, provided maintenance responsibilities are appropriately

assigned and completed.

BUDGETING, PURCHASING AUTHORITY, AND FINANCIAL MANAGEMENT

Prepare and submit an annual proposed golf course maintenance budget for Board review and

approval.

Monitor departmental expenditure

Wheatland Golf Club

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