Administrative Assistant - HRS017 - Mon-Fri 9AM-5PM

Job Details

Job Location

Corporate Office (Main Office) - Lake Success, NY

Position Type

Full-Time

Education Level

High School

Salary Range

$18.00 - $19.50 Hourly

Travel Percentage

Up to 25%

Job Shift

Day

Job Description

About WellLife Network: WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2023 top-rated nonprofit, WellLife Network empowers people to overcome life's challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support, all grounded in a commitment to compassionate, high-quality care. Central to our mission is an unwavering dedication to diversity, equity, inclusion, and belonging (DEIB) within our organization and in the communities we serve. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential.

Position Summary: To serve as the primary administrative support to the Chief Administrative Officer and work with all employees within the Agency. Responsible for maintaining records and organizational systems for the HR Department. Responsible for daily operation of the office. Work may require the ability to use independent judgment on evaluating workload and establishing priorities and in interacting with employees and the public in situations, which require tact and discretion.

Essential Accountabilities

Administrative support to the Chief Administrative Officer.

Provide support to ensure the smooth daily operations of the Human Resources department.

Support HR team members with routine, day-to-day HR questions, needs, and inquiries, ensuring you guide our teams to the right resources to ensure a quality and timely solution.

Assist with policy updates to the employee handbook and Intranet, and other HR administrative tasks as assigned.

Conserve the CAO's time by promptly handling administrative requests as needed (document editing, presentation preparation and/or editing, assist with the implementation and rollout of company announcements, process changes, training, scheduling & communication, etc.)

Prepare reports and presentations for internal communications.

Produce meeting minutes.

Maintains HR Directory .

Performs customer service functions by answering a multi-phone line system, routing calls, relaying messages, greeting guests.

Use initiative, confidentiality, and judgment in matters requiring immediate response.

Support and coordinate HR related training programs, webinars, and seminars.

Assists in special projects as assigned.

Must be able to travel occasionally to various sites if needed.

Provides coverage for the front desk Assistant as needed.

Always maintain confidentiality. Coordination of varying high level, confidential and sensitive internal and/or external communications

Event planning pertaining to HR-related functions and committees.

Responsible for ensuring compliance with the VHS Check-in evaluation by following up to have outstanding reviews completed.

Other duties as assigned.

Qualifications

High School or Equivalency Diploma.

1-3 years of relevant experience as an Office Coordinator and/or HR Assistant

Highly proficient in Microsoft Office products.

Ability to interact with executive, management, TPA's & vendors to ensure smooth office operations.

Ability to communicate & present information clearly to executives, and management.

Ability to multitask and meet deadlines in a fast-paced environment without oversight.

BENEFITS AND PERKS: At WellLife Network, we prioritize our employees' growth and well-being with a comprehensive benefits package that includes medical, vision, and dental insurance, 401(k) matching, and flexible spending accounts. Enjoy perks like Summer Fridays, gym passes, and life insurance options. Our commitment to career advancement includes tuition assistance, mentorship, leadership training, and more. As a qualifying employer for Public Service Loan Forgiveness, WellLife Network supports your career and financial goals while helping you make a meaningful community impact. Join us to experience a workplace that invests in your success and well-being!

WellLife Network

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Administrative Assistant - HRS017 - Mon-Fri 9AM-5PM