Warehouse Coordinator:

Role and Responsibilities

Purchasing:

Requires some knowledge of HVAC/Heating/AC parts

Order job-specific materials, track deliveries, and notify Dispatch upon receipt.

Monitor stock levels and create purchase orders based on inventory levels and projected usage.

Enter pick tickets for stock and non-stock purchase orders.

Issue purchase orders and match vendor invoices to pick tickets.

Warehouse:

Scan and apply barcodes to received materials and maintain an organized inventory.

Ensure returned stock is properly placed and manage inventory adjustments and restocking of HVAC and electrical truck stock.

Manage inventory of damaged equipment and update pricing in the inventory system.

Assist technicians with inventory issues and customer price quotes.

Conduct annual physical inventory and reconcile counts with the system.

Expediting:

Pull materials from stock or order from vendors for customer jobs.

Stage materials in the warehouse and tag them with the appropriate job information.

Deliver parts to job sites as needed to expedite work.

Warranty:

File warranty claims and maintain a log of claims.

Order warranty replacement parts from vendors.

Manage warranty parts and dispose of expired parts properly.

Ship old parts to vendors as required.

Other Responsibilities:

Maintain Material Safety Data Sheets (MSDS) and provide copies to customers.

Manage Freon usage sheets and update prices for inventory items.

Monitor vehicle maintenance and initiate corrective action when needed.

Perform other duties as required.

Qualifications and Education Requirements:

Excellent computer skills (MS Word, MS Excel).

Strong analytical, interpersonal, and communication skills.

Ability to exercise sound judgment, meet deadlines, and solve problems.

Strong organizational skills and attention to detail.

Demonstrated professionalism, tact, diplomacy, and confidentiality.

Preferred Skills:

Database maintenance and preparation.

Minimum of three years' warehouse management experience.

Working knowledge of HVAC/Electrical software applications (e.g., FieldEdge).

Working Conditions:

Works in warehouse and field environments.

Must occasionally travel to meet technicians, customers, or vendors.

Adherence to the Safety Policy and Driving Safety Policy is vital.

Physical Demands:

Must be able to lift/carry up to 50 lbs.

Mental Requirements:

Self-motivated and able to handle changing priorities.

Must respond professionally to difficult situations.

Effective communication with vendors and co-workers

WEBB's Electric Heating & Air

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Warehouse Coordinator