Job Title: Sales and Office Administrator

Company: Visionary Industrial Insulation (VII)

Location: Denison, Texas

Job Type: Full-Time | Monday-Friday, 8:00 AM - 4:30 PM (flexibility required)

About the Role:

Visionary Industrial Insulation (VII) is seeking a highly organized and motivated Sales and Office Administrator to join our team. This hybrid role supports both the sales and administrative departments, playing a key role in managing client relationships, coordinating internal operations, and assisting with basic accounting functions.

Key Responsibilities:

Sales Support:

Manage the full inside sales process from proposal to closing

Track and maintain records of sales leads and customer accounts

Enter and process quotes, ensuring timely and accurate delivery

Communicate pricing, shipping timelines, and updates to customers

Review orders and shipping documents for accuracy

Prepare shipping and export documentation, and update internal systems

Maintain customer contact database and ensure current certification documentation

Conduct phone outreach to prospects and maintain sales-related records

Handle classified or sensitive information in compliance with regulations

Administrative and Accounting Support:

Calculate and submit timekeeping data for hourly payroll processing

Track employee attendance and PTO in spreadsheets

Reconcile, code, and input expense receipts into QuickBooks

Organize and file paid invoices and accounting documents

Support additional accounting tasks as needed

Qualifications:

Required:

2+ years of experience in sales, administration, or customer service

Proficiency in Microsoft Excel (advanced level), Outlook, and PowerPoint

Experience with QuickBooks or similar accounting software

Strong organizational and time management skills

Excellent communication and attention to detail

Preferred:

Associates degree in business, technical, or related field

Experience in public speaking, training, or working directly with clients

Key Competencies:

Communication and Interper

VISIONARY INDUSTRIAL INSULATION INC

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