Process payroll through identified policies and procedures for the Shared Services Center customers, ensuring timely and accurate payment and required withholding is made. The entry level payroll operations specialist must be able to work independently as well as in a team environment to help identify process improvements and efficiencies in Payroll Operations. This includes contributing, planning, organizing, and processing to ensure all payroll support functions are administered timely and accurately while all audit requirements are met. Ability to work cross-functionally within the department. Remain informed on all payroll projects, Payroll Service Level Agreement, and updates as directed by the Payroll Manager, Payroll Supervisor, IRS, and Department of Accounts Payroll Bulletins.

Knowledge:

Knowledge of Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit and payment, and wage and tax reporting requirements.

Knowledge of fiscal operations management and accounting.

Knowledge of payroll best practices including compliance, federal, and state regulations.

Skills:

Retrieving and manipulating data via online access in database files through various software applications.

Excellent analytical skills.

Excellent communication skills, verbal and written.

Excellent interpersonal skills for building relationships with our customers.

Intermediate skills in using personal computer applications and Microsoft Office products, including proficiency in Excel.

Excellent attention to detail.

Excellent mathematical aptitude and numerical skills.

Abilities:

Ability to work with minimal supervision and be independently accountable for meeting deadlines timely and accurately.

Ability to organize and manage workflow to ensure payroll tasks are processed accurately and timely.

Ability to deal sensitively with confidential information.

Ability to work independently as well as a team member.

Ability to work effectively with a wide range of constituencies.

Attributes:

Willingness and ability to be flexible and to grow professionally as the position changes.

Practices ethical behavior and demonstrates and supports the SSC values and mission.

Remains optimistic and supportive of established procedures while looking for process improvements and efficiencies.

Minimum Qualifications:

Experience in one or more of the following fields: Payroll, Human Resources, Finance, or Accounting.

Intermediate level experience with Microsoft Office, specifically with Excel.

Additional Considerations:

Fundamental experience with Internal Revenue Code, Regulations, and Rulings regarding income subject to inclusion in gross income, withholding, tax deposit and payment, and wage and tax reporting requirements.

Experience or knowledge of multi-state taxation.

Experience in state government or higher education.

Experience with healthcare, retirement, or other benefit reconciliations.

Experience with Peoplesoft/Oracle systems.

Certifications: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)

Hybrid telework available!

Sponsorship will not be offered for this position.

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process (AHP). The AHP is established as part of a comprehensive strategy to increase employment of individuals with disabilities within state government, which offers a non-competitive path to state employment. For Frequently Asked Questions, please review the DHRM document here: alternative-hiring-process-faqs-for-applicants.pdf.(virginia.gov).

The selected candidates offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealths Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Virginia Community College System

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Entry Level Payroll Operations Specialist