Job description:

Process supplier invoices, voucher requests, and stop/void payments in accordance with VCCS Shared Service Center Business Rules, Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures (CAPP) manual.

Set-up and maintain accurate supplier files in accordance with the Department of Accounts (DOA), including identification and related requirements for 1099 suppliers.

Monitor and close encumbrances in a timely fashion.

Resolve payment discrepancies and provide timely, courteous, and professional customer service to internal and external customers.

Maintain proper internal controls to ensure accuracy of financial records.

Collaboratively work with SSC Operations Managers and other functional managers to ensure the colleges and System Offices requirements are met.

Process payments and/or reconcile Small Purchase Charge Cards (SPCC) on a monthly basis in accordance with VCCS SSC policies.

Support compliance procedures associated with regulatory authorities (e.g., Auditor of Public Accounts, VCCS Internal Audit, and the Department of Accounts).

Prepare management reports to communicate key metrics to SSC management and designated college/System Office personnel.

Provide training to colleges and the System Office to educate necessary personnel on Accounts Payable policies and procedures.

Knowledge of:

Computer information programs such as word processing, database, and spreadsheets.

Knowledge and experience of the accounts payable process.

Knowledge and experience developing operating policies and procedures.

Knowledge and experience of corporate card reconciliation and audit procedures.

Skills:

Strong interpersonal communication skills, both verbal and written.

Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.

PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).

Ability to:

Communicate effectively and accurately.

Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.

Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).

Compose clear communications regarding complex situations.

Multi-task with a high level of accuracy.

Work independently and as part of a team.

Work effectively with a wide range of constituencies.

Minimum Qualifications:

Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3-way match) and identifying and resolving any discrepancies/exceptions.

Experience with high-volume accounts payable.

Experience with Microsoft Outlook, Word, and Excel .

Additional Considerations:

Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.

Higher education and/or government experience.

Experience with eVA.

Hybrid telework available!

Sponsorship will not be offered for this position.

Virginia Community College System

Latest Jobs

Accounts Payable Officer