Position Overview

Venatore is seeking an Accounting Associate (AP & Payroll) who will be responsible for day-to-day transactional accounting activities, ensuring timely and accurate processing of vendor invoices, employee expense reports, payroll support, reconciliations, and accounting records. The role will work closely with internal stakeholders, external payroll providers, and accounting leadership to support accurate financial reporting and strong internal controls.

Responsibilities

Accounts Payable (AP)

· Receive, review, and process vendor invoices in accordance with company policies

· Enter Accounts Payable Vouchers (APVs) into the accounting system with appropriate coding

· Maintain organized digital AP folders and supporting documentation

· Monitor and manage the Open AP report; investigate and resolve discrepancies

· Set up and maintain vendor records, including W-9s and payment details

· Coordinate with vendors and internal teams to resolve invoice or payment issues

· Prepare and assist with AP corrections, reversals, and re-entries as needed

Vendor Payments & Cash Support

· Prepare vendor payment runs (ACH, check, or wire) for review and approval

· Track payment status and respond to vendor inquiries

· Assist with cash disbursement scheduling and visibility into upcoming obligations

Expense Report Processing

· Review and process employee expense reports for policy compliance and accuracy

· Verify receipts, coding, and approvals for expense submissions

· Enter approved expense reports into the accounting system

· Reconcile expense reports to corporate credit card activity

· Respond to employee inquiries related to expense reporting and reimbursements

Payroll Support & Coordination (Outsourced Payroll Model)

· Coordinate payroll processing with the external payroll provider

· Review timesheets and payroll inputs for accuracy and completeness

· Upload payroll batches and supporting files to the payroll system

· Review payroll registers, deductions, allowances, and adjustments

· Assist with off-cycle payrolls, retroactive pay, and corrections

· Prepare and post payroll-related journal entries and reclasses

· Reconcile payroll data to the general ledger and labor reports

· Distribute payroll reports and support payroll approvals

Bank & Credit Card Reconciliations

· Perform weekly and monthly bank reconciliations for company bank accounts

· Reconcile corporate credit card activity and post related APVs and expense entries

· Investigate and resolve reconciling items and discrepancies

· Post correcting journal entries related to cash and credit card activity

Timesheets, Labor & Project Support

· Review and process employee timesheets from time & expense systems, ensuring compliance with company and client policies

· Coordinate timesheet corrections and completion verification with staff, as needed

· Assist with labor corrections, reclassifications, and allocation updates

· Reconcile labor between payroll records, BI reports, and the general ledger

· Support project-related labor inquiries and documentation needs

Month-End & Period-End Support

· Assist with month-end close activities related to AP, payroll, cash, and expenses

· Prepare accruals for expenses incurred but not yet invoiced

· Support balance sheet reconciliations (AP, cash, payroll-related accounts)

· Maintain schedules for recurring journal entries and reconciliations

Systems, Process & Documentation

· Comply with established accounting process documentation for AP, payroll support, and expenses

· Participate in process reviews and continuous improvement initiatives

· Assist with system troubleshooting related to AP, payroll, expense, or reporting tools

Audit & Compliance Support

· Prepare and organize supporting documentation for internal, external, and client audits

· Respond to audit requests related to AP, payroll, expenses, cash, and labor transactions

· Provide invoice samples, reconciliations, schedules, and transaction detail as requested

· Assist with walkthroughs of AP, payroll-support, and expense processes for auditors

ICS Support and Special Projects

Support preparation and organization of financial data required for Incurred Cost Submissions (ICS)

Assist with ICS inquiries related to labor rates, fringe, overhead, and G&A cost components

Track and respond to ICS auditor questions, escalating technical issues to accounting leadership as appropriate

Support special accounting projects as assigned by accounting leadership

Assist with system module implementations, upgrades, or process redesign initiatives related to AP, payroll, or expenses

Required Qualifications

Ability to obtain clearance

Minimum of three (3) years of relevant professional experience

Bachelor's degree in Accounting, Finance, Business Administration, or a related field

Preferred

Experience with Deltek and ADP platforms

Venatore LLC

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