Student Records Specialist Full-Time, 12-Month, Benefited Position Number: 00025989 Internal/External

Position Description: Valley City State University seeks a qualified, highly organized and personable individual to serve as a Student Records Specialist. This individual will assist students, faculty and staff with transcript orders, enter students' transfer credits, help students register for classes, and scan form and records so that they may be processed. This position requires strong oral and written communication, the ability to problem solve, a high level of accuracy with data entry, along with the ability to prioritize and work in a professional team environment.

Minimum Qualifications: An associate degree, attention to detail, high level of data entry accuracy, and good oral/written communication skills.

Preferred Qualifications: A bachelor's degree, experience working in higher education, two years of office related work experience, the ability to solve problems, working knowledge of Microsoft Office, working knowledge of PeopleSoft/Campus Connection, ability to interpret and explain information to a variety of people, is an organized self-starter, and able to prioritize work activities and manage time.

Compensation: $35,000-$38,000 annually depending on experience and qualifications.

Benefits: VCSU offers a competitive and comprehensive benefits package which includes health insurance plans with premiums fully paid for by the university, NDPERS retirement plan, life insurance, annual and sick leave, paid holidays, Employee Assistance Program, tuition waivers, and wellness incentives. Additional benefits available include supplemental life, dental, vision, flexible spending account, and supplemental retirement plans. Click here for more information.

Application Information: Submit your application materials online including cover letter, resume, and contact information for three references. Preference given to applications received on or before October 11, 2026, and review of applications will continue until the position is filled. If this position remains posted after October 11, 2026 interested candidates are encouraged to still apply. Apply online at: https://www.vcsu.edu/jobs/.

Additional Information: For more information, or for accommodations contact: human.resources@vcsu.edu. For North Dakota Relay Services, go to: . This position is subject to the North Dakota Veteran's Preference procedure. Proof of eligibility can include a DD-214, a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability. Visa sponsorship is not available for this position. A criminal background check will be conducted on all hires.

Valley City State University is an Equal Opportunity Employer

Valley City State University

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Student Records Specialist