GENERAL OVERVIEW OF ROLE

The part-time Administrative Assistant will provide support to the Administrative Team with office operations and accounting tasks. Responsibilities include coordinating internal office needs, maintaining accurate financial records, and supporting clear communication with both internal USARA staff and external partners.

PRIMARY RESPONSIBILITIES

Administrative and Office Support

Provide administrative and clerical support to the Administrative Team and general SLC Recovery Community Center operations, including answering phones, greeting visitors, scheduling, and maintaining office supplies.

Provide support to the HR Director throughout all stages of the employee life cycle, including recruitment, onboarding, benefits administration, personnel file management, and offboarding.

Bookkeeping and Financial Support

Record and maintain financial transactions (purchases, expenses, invoices, and payments) in QuickBooks Online.

Process accounts payable and accounts receivable, including tracking grant-related expenses for compliance.

Reconcile bank and account balances.

Assist Finance Director with grants, audits, and reviews.

Collab

orate with program and administrative staff with financial documentation as needed.

Any other duties as assigned.

Qualifications

Proficiency in QuickBooks Online or similar accounting software preferred.

Knowledge of nonprofit accounting principles (GAAP) and grant financial tracking preferred.

Proficiency in Microsoft Office Suite (Word and Excel).

Strong organizational skills and attention to detail.

Excellent interpersonal and communication skills.

Ability to work independently and maintain confidentiality.

Team-oriented and willing to assist across administrative, financial and general office functions.

Education and Experience

High school diploma or GED.

1-3 years of administrative and bookkeeping experience, preferably in a nonprofit setting.

Although not required, a lived experience in addiction recovery is appreciated.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

May need to lift up to 15 pounds at a time.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. USARA is an equal opportunity employer. We are committed to complying with all federal, state, and local laws provid ing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation.

UTAH SUPPORT ADVOCATES FOR RECOVERY AWARENESS

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