TRUMBULL COUNTY

Job Description

JOB TITLE: Title File Clerk I

(REVISED 5/2024---ARTICLE 29---RECLASSIFICATION)

PAY GRADE: Range 4**

DEPARTMENT: Clerk of Courts

LOCATION: Administration Building

SUPERVISOR:

Auto Title Supervisor

Revised 5/2024

SUMMARY: Under direct supervision, maintain title records and provides clerical assistance by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other related duties shall be assigned, as needed.

40% Scans previous day evidence from Deputy Clerks and places in files the titles issued (i.e. watercraft, automobile, mobile homes and trailers); Scans all junk titles; Scans voids from weekly report; Conducts title searches for customers; Prints weekly Mobile Home evidence for County Auditor; Purges and destroys old records. Utilitizes computer system for retrieving title information and performs Data Entry. Collects and records daily work slips.

35% Collects mail from each Department of the Clerk of Courts office (i.e. Civil, Domestic, Passport and Auto Title); separates and utilizes Postage Machine for different mail classifications. (i.e. Regular Mail, Certified Mail w/bar-code scanning and Priority Mail) Applies postage for each mail piece. Coordinates book mail for delivery to Post Office for entire Clerk's office.

15% Verifies and distributes all title work processed from Casual Sales and Dealer Sales, when necessary. (1 to 2 hours plus lunch breaks, as needed) Cancels liens on titles from lending institutions and/or Dealerships in ATPS Computer System.

10% Answer telephone calls from general public, attorneys and car dealers; conveys messages and transfers calls to appropriate employee. Performs work for other employees, when needed.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:** High school diploma or general education degree (GED) and one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience. Individual should be computer literate and have keyboard skills.

LANGUAGE SKILLS:** Ability to read and comprehend DETAILED AND SPECIFIC

Trumbull County Clerk of Courts

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