DISTINGUISHING CHARACTERISTICS:

This is a job classification within the Administrative Support job family. This is a specialized classification with duties similar but not identical to the Office Specialist Senior title. Incumbents perform complex and advanced decision making without supervision on matters of release of inmate charges and determination of level of security housing required for each inmate.

Duties and Responsibilities

Must be willing to work flexible hours including weekends, holidays, and shift work. Will have indirect contact with incarcerated persons.

Updates inmate records on the computer system and manually maintains all inmate incarceration files. Compilesand createsDaily Jail Population Report. Responsible for the preparation of files and property for moves and transfer lists. Reviews criminal histories; jail behavior; counselor assessments; intake and PREA screening. Makes inmate inquiries and runs criminalhistory reports.

Conducts emergency moves requested by Security, Medical or Mental Health staff; arranges for emergency inmate moves. Determines and creates moves of all newly incarcerated inmates into permanent housing as determined by Texas Commission on Jail Standards. Determines eligibility and assigns inmate worker positions. Reviews and completes Sex Offender Registrations.

Conducts Classification and reassessments of inmates confined in custody. Conducts reassessments of inmates upon guilty findings after administrative disciplinary procedures, added criminal charges or dismissals. Determines need for override of inmate's classification or need for Jail Management Team review.

Operates base radio within the jail detention complex and maintains contact with all downtown jail facility sections (Transportation, Travis County Jail, Courthouse Security, Central Booking).

Monitors radio for routine and emergency transmissions. Monitors and operates security alarm systems throughout Travis County facilities. Operates electronic control panel for access to the facility. Operates screening devices, such as the X-Ray machine.

Monitors security cameras to track normal inmate movement and identify security violations in all areas, including MPS and isolation areas. Provides surveillance of activity in open seating with non-classified inmates and cell areas.

Coordinates access into, within, and out of the downtown jail facility. Coordinates incoming and outgoing traffic in the Sallyport (Arresting Agency Transports, Transportation Sedans and Buses, EMS, Crime Lab, various other agencies and civilian access).

Relays information between buildings, supervisors, officers, and the general public.

Reports all suspicious behavior and activity to appropriate personnel. Responds to panic and fire alarms throughout the courthouses and other locations. Writes reports or supplements to incidents or violations of the law.

Researches, responds and documents all inmate requests regarding their incarceration, classification, and requests for worker status. Conducts research for state and federal agencies regarding inmate benefits.

Enters routine financial and other data on the computer system, balances source data to the cash drawer, and funds transfer ledger. Independently processes legal documents; accepts and processes bonds and fine payments. Enters warrants onto Jail Record, sets up court magistrations, and determines court dates upon release. Processes funds for release to inmates, attorneys, bondsmen, or the public. Writes checks on inmate accounts as authorized.

Processes new inmates by booking, interviewing, completing paperwork, taking photographs, taking all property, including clothes and money to be held while in custody. Maintains accurate inventory and account of inmate property and money when they are detained. Returns appropriate belongings, such as money or clothing, to detainees when released.

Performs inmates sentencecalculations and releases by reviewing court commitments, calculating time served, tracking and projecting release dates, and tracking credit for inmates who work upon completion of sentence.

Research back time for credits for courts and attorneys. Audits files, as required.

Enters information into computer system and drafts correspondence using computer software. Performs administrative duties, such as filing, photocopying, answering phones and data entry.

Initiates and develops files on inmates who participate in the weekend program. Conducts warrant checks on inmates processed at both intake and release. Responsible for communicating directly with other law enforcement agencies regarding holds, warrants, deadline for extraditions.

Performs duties as it relates to current and future legislative mandates (entry into state databases, running criminal histories as it pertains to DNA Swabbing requirements, Sandra Bland requirements).

Sets-up and processes releases of large groups and individuals for release to general public, ICE, TDCJ, Mental Health facilities and other LE agencies. Conducts victim notifications as required by CCP, arranges transportation by Mental Health Unit as required, verifies inmate identification and court related paperwork upon inmate release

Receives, stores, inventories and secures confidential incarceration records to off-site storage facilities. Orders files from off-site as requested per subpoenas. Testifies in court. Notarizes documents for inmates, attorneys, childcare professionals and family members.

Interacts with courts and other agencies to verifydefendants havebeen sentenced to a particular program or are authorized for release. Contacts immigration, as required. Establishes and maintains effective working relationships with LE officers, judges, attorneys, representatives of outside agencies, other county employees and officials, and the general public.

Retrieves mail and inner office documents from Travis County Complex Mail Room located across the Complex grounds.

Conducts training for newly assigned staff.

Performs other job-related duties as assigned.

TRAVIS-COUNTY OF

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