Job Duties Provide administrative assistance to the Executive Director.

Prepare accounts payable invoices for approval and payment.

Coordinate office maintenance requests and office cleaning.

Order and maintain office and cleaning supplies.

Maintain office equipment and coordinate repairs as needed.

Maintain central files.

Maintain insurance information.

Prepare accounts receivable invoices as directed.

Prepare deposits.

Maintain petty cash.

Update member directory annually and as needed.

Maintain employee contact list.

Manage maintenance and repairs on company vehicle.

Post job openings, schedule interviews, and maintain employment paperwork and files.

Manage enrollment in group benefit programs.

Manage annual performance appraisal process, including sending out self-appraisal forms to all employees and appraisal forms to supervisors, and filing signed appraisals when completed.

Work with the Executive Director to keep the Employee Handbook updated.

Update Summary of Benefits annually.

Keep labor law posters up to date.

Record and transcribe board minutes for the Board of Directors monthly meeting and post to website when approved.

Maintain board membership lists and update board contact information.

Track board member terms.

Assemble and email monthly board packets.

Copy and assemble board packets and other handouts for board meetings.

Prepare Executive Director annual performance evaluation instrument for the Personnel Committee, compile responses, and work with the Board Chair on the process.

Other related duties as assigned.

Minimum Education Required An AA Degree or equivalent experience in office administration.

Minimum Experience Required Requires 3 to 5 years of administrative experience.

Shift First (Day)

Number of Openings 1

Public Transportation Accessible No

Veterans Encouraged to Apply Yes

Physical Required No

Drug Test Required No

Compensation $20.00 - $25.53 / Hourly

Postal Code 56001

Place of Work

On-site

Requisition ID

5081

Job Type

Full Time

Job Benefits

Health insurance; medical and dependent care flexible spending account; voluntary employee benefit account; Public Employee Retirement Association benefits; life insurance and accidental death and dismemberment insurance; vacation, sick, and personal leave; eleven paid holidays.

Application Link

https://tdslibrary.formstack.com/forms/employment_application

Traverse des Sioux Library System

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