SUMMARY

Responsible for Administrative support to the Public Works Construction Department. Ensure assignments are completed in accordance with established procedures and policies. Relieves Managers, Supervisors of general administrative tasks by performing the following duties.

Job Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide administrative support to various Managers and Supervisors of the Public Works Construction Department

Process weekly payroll for the Public Works Construction Department

Creates, enters, and process all purchase orders for department

Processes monthly P-card receipts

Contacts vendors for quotes and bids on current pricing on a variety of construction materials in order to comply with city purchasing policies

Coordinates and updates Miss Utility Locate Requests via Miss Utility Online System for all of Public Works

Provides customer service support to all internal departments within the Town of Ocean City as well as the citizens of Ocean City

Work directly with the Utility Construction Inspector coordinating yearly correspondence, notifications, billing and invoicing for the Ocean City condemned sidewalk program

Assists in planning and coordination of departmental projects

Composes and @types a variety of correspondence, reports and other material using Microsoft Word and Excel programs

Performs other administrative duties as assigned

Minimum Qualifications

QUALIFICATIONS -To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Required

High School Diploma or GED

1 year

experience working as an Administrative Assistant in a fast paced, time sensitive environment

Experience working with Microsoft Word, Excel and PowerPoint

Preferred

Experience working with AS400 operating system

Experience working in a Construction office environment

Equal Opportunity Employer Veterans are encouraged to apply.

Town of Ocean City

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