Administrative Assistant I Burlington, MA Apply Now

The Town Clerk's office is a resource for both the resident and business community in Burlington, housing birth, death and marriage records. The Clerk's office is where you will license your dog and register your business and offers information for businesses and economic developers. This position will perform clerical and administrative support work for the Town Clerk's Office under the direction of the Town Clerk.

Essential functions include, but are not limited to:

Conduct the annual Town Census.

Publish the Street List of Residents, school census, jury list, veteran's list, COA list, and voting lists for all elections. Administer voter registration and absentee voting for all elections; campaign finance law for local elections.

Certify signatures on nomination papers and initiative petitions for local, state, and federal ballots.

Record, index and certify all decisions of the Planning Board, Board of Appeals, and Conservation Commission for Special Permits, Site Plans, Subdivisions, and Variances.

Record and maintain databases; prepare and distribute various database reports.

Record and certify all Town Meeting action.

Submit bylaw amendments to the Attorney General and publish legal notices.

Maintain, codify and publish the Town's General Bylaws, Resident's Guide and Town Meeting Handbook. Administer the oath of office to all elected/appointed officials and provide them with copies of relevant laws.

Post all public meetings of town boards and committees and maintain monthly calendars.

Provide access to all public records in compliance with State Public Records Laws and corresponding regulations.

Minimum qualifications include

High school diploma with 2-3 years' related experience. Associate's degree desirable.

Ability to maintain accurate records.

Must be able to function effectively and efficiently in a multi-disciplined and dynamic work environment.

Must maintain a high level of confidentiality.

Proficiency in standard office computer applications including spreadsheet and database programs.

Ability to deal effectively with the general public, other departments and business representatives.

Must be a Notary Public, a Passport Acceptance Agent and a Commissioner to Qualify Public Officers, or be willing to be appointed and perform as such.

This is a union position within the Burlington Municipal Employees Association bargaining unit. Salary is within Grade 6, of the BMEA contract.

Pay range starts at $28.53/hr with the opportunity to advance to a max rate of $40.77/hr via annual step increases. This is a full time position, 35 hours per week, and includes comprehensive and generous benefits.

Benefits include

Health and Dental Insurance

Paid Time Off - vacation, sick, personal, holiday

Pension Plan

Tuition Reimbursement

Eligible for Public Service Loan Forgiveness

Applications received by April 30, 2025 will receive first consideration. Position will remain open until filled.

Methods to apply for this position:

Click on the Apply Now button (preferred)

-or-

Send letter of interest, resume, and application (https://www.burlington.org/DocumentCenter/View/732/Town-of-Burlington-Application-PDF) to:

Joanne M. Faust, SPHR

Human Resources Director

Town of Burlington

29 Center Street

Burlington, MA 01803

The Town of Burlington is an Equal Opportunity Employer

Town of Burlington, MA

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