This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1348584

Office Manager

TOP Cleaning & Restoration

Lyndonville, Vermont

Position Overview

TOP Cleaning & Restoration is seeking a highly organized and resourcefulOffice Managerto oversee the daily administrative and financial operations of our growing restoration business. This role is ideal for someone who enjoys variety in their day, can manage changing priorities, and takes pride in keeping operations running smoothly.

The Office Manager will support field operations, manage bookkeeping throughQuickBooks Online, coordinate scheduling and communication, and ensure administrative processes stay organized and efficient.

This position requires someone who isproactive, adaptable, and comfortable wearing multiple hatsin a fast-paced service environment.

Key Responsibilities

Manage daily office operations and administrative workflows

Maintain company financial records usingQuickBooks Online(invoicing, payments, reconciliations, reporting)

Process customer invoices and track accounts receivable

Coordinate scheduling and communication between office staff, field technicians, and clients

Maintain job files, documentation, and service records

Support estimating, billing, and insurance documentation processes

Answer phones, respond to client inquiries, and provide excellent customer service

Order office and job supplies as needed

Assist leadership with operational reporting and organization

Help implement systems and improvements to increase efficiency

Qualifications

Minimum 2 years of office management, bookkeeping, or administrative experience

Experience withQuickBooks Online

Strong organizational and time-management skills

Ability to prioritize tasks and adapt tochanging priorities

Excellent communication and customer service skills

Comfortable working in a small business environment where flexibility is important

Proficiency with Microsoft Office or Google Workspace

Preferred Experience

Experience inrestoration, construction, cleaning, or service industries

Familiarity with job costing, invoicing, or insurance billing

Experience supporting field service teams

What Were Looking For

Resourceful problem solver

Self-starter who can work independently

Detail-oriented and dependable

Positive team player who takes ownership of their work

Compensation

Competitive hourly wage based on experience.

Top Cleaning & Restoration

Latest Jobs

Office Admin | Manager