The Facilities CMMS Administrator & Analyst is responsible for the ownership, configuration, and data integrity of the Facilities Computerized Maintenance Management System (CMMS). This role supports Facilities operations by ensuring accurate asset data, preventive maintenance execution, work order tracking, spare parts inventory control, and maintenance reporting.

Responsibilities:

Serve as system owner for the Facilities CMMS module, ensuring configuration accuracy and data integrity

Maintain accurate Facilities asset hierarchies, equipment records, locations, and asset criticality rankings

Develop, implement, and maintain preventive maintenance (PM) programs for Facilities equipment and infrastructure

Ensure Facilities work orders are properly created, executed, documented, and closed in accordance with site procedures

Monitor PM compliance, Facilities work order backlog, and maintenance metrics

Develop and maintain Facilities maintenance dashboards and reports for leadership review

Analyze CMMS data to identify Facilities maintenance trends and reporting needs

Manage and maintain spare parts inventory within the CMMS, including:

Establishing minimum and maximum stock quantities

Monitoring reorder points and usage trends

Ensuring accurate part descriptions and asset associations

Supporting cycle counts and inventory accuracy initiatives

Partner with Facilities leadership to forecast spare parts demand and reduce stockouts or excess inventory

Ensure maintenance documentation supports audit readiness and traceability for Facilities activities

Define CMMS user roles and permissions related to Facilities operations

Provide CMMS training and support to Facilities and maintenance personnel

Identify data quality gaps and drive corrective actions within the Facilities maintenance program

Serve as primary liaison with IT for Facilities-related configurations and support

Qualifications

Bachelor's degree in Engineering, Operations, Supply Chain, Business, or related field, or equivalent experience

Minimum 3 years of experience working with a CMMS in an industrial or manufacturing environment

Experience managing preventive maintenance programs and maintenance data

Experience with spare parts inventory management within a CMMS

Strong proficiency in Microsoft Excel and data analysis

Experience in regulated or GMP-adjacent environments

Experience with CMMS platforms

Knowledge of maintenance KPIs (PM compliance, MTBF, MTTR, backlog management)

Experience with dashboarding tools (Power BI or similar)

Familiarity with cycle counting and inventory control processes

Strong analytical and organizational skills

High attention to detail and data integrity

Ability to exercise independent judgment in system governance and reporting

Strong cross-functional communication skills

Continuous improvement mindset

Ability to balance maintenance priorities with inventory control

The Ritedose Corporation

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CMMS Administrator & Analyst