Location: Albany, NY Category: Research Foundation Careers Posted On: Fri May 2 2025 Job Description:

Description of Duties:

The Office of Economic Development, Entrepreneurship, and Industry Partnerships (OEDEIP) at the University at Albany (UAlbany) fosters innovation, entrepreneurship, and collaboration between academia and industry. Our mission is to strategically align the university's research, talent, and resources to enhance regional and global competitiveness, translate ideas into impactful solutions, and cultivate a thriving innovation economy. The Administrative Assistant provides comprehensive administrative support to the Office of Economic Development, Entrepreneurship, and Industry Partnerships at the University at Albany. This position requires a proactive and detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Administrative Assistant will be a key point of contact within the office, supporting various programs and initiatives aimed at fostering economic development, entrepreneurship, and industry partnerships.

Essential Functions:

Provide general administrative support including answering phones, scheduling meetings, and preparing correspondences.

Assist in the preparation and distribution of meeting agendas, minutes, and other related documents.

Maintain office supplies inventory and place orders as necessary.

Assist in planning and coordinating events, workshops, and seminars related to economic development and entrepreneurship.

Manage event logistics, including venue booking, catering arrangements, and attendee registration.

Serve as a liaison between the office and internal/external stakeholders.

Assist in the maintenance of accurate records and databases of partnerships, projects, and funding opportunities.

Compile data for reports and presentations as needed.

Assist with budget tracking and financial reporting.

Process invoices, reimbursements, purchase orders and requisitions, travel reimbursement, in accordance with university policies.

Provide support for special projects and initiatives.

Administrative support for the NSF I-Corps Program at UAlbany.

Job Requirements:

Minimum Qualifications:

Bachelor's degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 2 years of experience in an administrative experience; OR Associate's degree and 4 years of experience in an administrative experience; OR High School diploma and 6 years of experience in an administrative experience.

Experience with Microsoft Office including Word, PowerPoint, Quickbooks, and Outlook

Experience with event planning and coordination.

Excellent written and verbal communication skills.

Strong organizational and time management skills.

Comfortable with web-based platforms such as Canva and Squarespace

High level of discretion and confidentiality.

Ability to work independently and as a team.

Ability to work under pressure, meet posted deadlines, and handle multiple projects.

Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.

Preferred Qualifications:

Two years of administrative experience in an academic/higher education or non-profit environment.

Experience with Oracle Business Application

Familiarity with database management and CRMs, such as Salesforce.

Additional Information:

Salary Range: $40,000 - $45,000 (annual)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.

The Research Foundation for SUNY at the University at Albany

Latest Jobs

Administrative Assistant (R25-24)