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Cash Management System Specialist, I(Job Id 1432)\ Location: US:KS:Overland Park Category: Finance Employment Type: Employee\ Post Date: 02/25/2026\ Description\ The City of Overland Park has a full-time Cash Management Systems Specialist, I position available in the Finance Budget &Administration\ Department.\ Summary:\ Performs cash management processes within the Citys financial ERP system, including accounts payable, accounts receivable, banking and\ financial reporting. Responsibilities may include: managing invoice routing system within the invoice automation software; manage payment\ process utilizing cloud based ERP software and integrated payables software; maintain expenditure information within an integrated document management system; coordinates utility payment process; maintains secure vendor information and electronic payment information within the\ finance system; reviews and archives purchasing card expense reports; reviews and processes cash receipts; and document imaging and archiving of various City financial records.\ Responsibilities:\ Accounts Payable:\ Assists with daily maintenance and support of cash management areas ERP related sections. Troubleshoots and resolves routine issues within the\ Citys cash management systems, including the ERP system, payment interface software, document management system, or other finance\ software. For more complex issues, the ability to communicate issues to consultants and software support.\ \ Coordinates electronic and check payments within the cloud based ERP system. Payments may include use of integrated payables software for\ added vendor security.\ \ Provides support to interdepartmental users of the financial ERP system related to purchasing requests and payment processing.\ Investigates and resolves payment issues identified through the City\'s ERP system. Includes working with City and vendor personnel to resolve\ discrepancies, clarify information, etc.\ \ Reviews payment requests for compliance of purchasing policies.\ Mails or returns checks to payee as requested.\ Maintains financial records related to payments within document management software.\ Creates financial expenditure ordinance reports for presentation to the Governing Body.\ Audits, codes and coordinates payment of utility invoices.\ Accounts Receivable:\ Maintains vendor database within City\'s ERP system. Monitors and verifies that vendors electronic payment instructions are secure and from a valid source to mitigate fraudulent activity.\ \ Initiates and manages customer records in ERP system for receivable tracking.\ Manages receivables process via the ERP system, monitoring and disbursing AR aging report.\ Responsible for daily report creation from point of sale systems for outside departments, reconciles with bank deposits and creates JEs for entry into the ERP system.\ \ Coordinates deposits daily collection and prepares weekly deposits for bank courier service.\ Releases ACH files daily (wires as needed on occasion).\ Generates positive pay file in ERP system daily.\ Monitors and communicates insurance payments to outside departments.\ Assists with coordinating collections and write offs as needed.\ Processes voids and resolves electronic payment returns.\ Banking:\ Processes daily banking requests.\ Enters cash receipts and verifies deposits with appropriate records. Researches payments when source or other information is not provided.\ Issues cash receipts for miscellaneous income.\ Monitors NSF check activity and notifies departments.\ Orders and distributes deposit slips and bank deposit bags.\ Monitors and assists with administration of Citys petty cash fund.\ Ensure deposited checks are destroyed after 45 days.\ General Ledger:\ Maintains fixed asset records for land, buildings, and equipment. Assigns and issues asset tags, and records purchases, trade-ins, and retirements.\ Maintains vehicle title files and prepares titles for assignment when traded and/or retired.\ General/Administrative:\ Assist with troubleshooting of issues related to ERP, document management system, and integrated payables software.\ Provides user support, including answering outside user questions. Provides offsite training sessions for new users of finance software as needed.

Assists in management of purchase card program by monitoring purchase card activity and archiving of monthly statements in document imaging.

Notifies goal area accountants of purchase card issues for resolution.\ Manages Citys unclaimed property program by maintaining outstanding check information. Reviews and processes outstanding checks. Prepares an annual report of outstanding checks, remits information, and coordinates payment to the State.\ \ Makes sure documents are maintained in compliance with the Citys document retention policy.\ Completes and remits monthly sales tax to the State for retail sales at various locations for City operations.\ Coordinates, reviews

The City of Overland Park Kansas

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Cash Management System Specialist, I(Job Id 1432)