Job Descriptions:

The Blake School seeks to hire an Administrative Assistant to the Associate Head of School. This full-time, year-round role is central to school operations: supporting faculty recruitment, coordinating PK-12 professional development programs, managing the master calendar and providing essential organizational support under the direction of the Associate Head of School. Successful candidates will demonstrate logistical acumen, superb oral and written communication skills, intercultural competence and the ability to engage warmly and confidently with all community members and guests.Blake is particularly interested in candidates who will enrich the diversity of identity, lived experience and thinking that makes our community strong and empowers us to engage across differences.The search committee will begin reviewing applications on May 5th. Blake will pay for travel and lodging costs for candidates visiting from out of town.

Required Experience:

Faculty and Administrative Recruitment

Placing ads and working with recruitment agencies for open faculty and administrative positions

Processing applicant files in ATS for hiring managers' review

Training any new hiring managers on hiring processes

Working with divisional and the Head's offices to coordinate candidate visits to campus, which may include handling travel arrangements and reservations

Maintaining the faculty and administrative job descriptions

Assisting the Associate Head of School with the oversight of the recruitment budget

Master Calendar

Acting as a point person and maintaining the Veracross master web calendar

Working with the school's administration in building the master calendar for future years

Processing event planning forms

Coordinating the calendar to make sure no major events conflict with another major event

Working with the calendar team on the master calendar

Preparing the monthly parent calendar for the communications department

Providing calendar orientation for new employees on the faculty/staff portal. (My Calendar, School Calendar, At-a-Glance Calendar)

Faculty & Staff Portal

Acting as point person for Veracross event planners workspace; offering training and creating reports for all related departments

Acting as point person for content management for faculty/staff portal

Professional Development

Maintaining the application files for all grant and sabbatical applications (Plank Scholars Fund, Hersey, Donaldson and Lyons and Graduate Degree Program)

Providing assistance for Blake's professional development program including managing the summer curriculum grant process

Tracking for the Juliet Nelson and Staff awards; processing award and nomination letters

Ordering books and materials

Assisting with summer reading programs and book groups

Planning logistics for events, meetings, workshops, etc.

Managing courses and attendance using Keep Certified program for faculty licensure

General Assistance

Scheduling appointments and managing the digital Associate's Head of School's calendar

Assisting with correspondence, record keeping, etc.

Processing and approving credit card transactions/budget requests and employee reimbursements

Providing occasional administrative support to PK-12 department chairs

Making travel arrangements as requested

Training new department chairs/department members as part of the onboarding process

Processing and approving PO process in Veracross

Administrative Support for the Head of School's Office

Providing clerical support-mailing, posting, copying and filing-for all in the Head of School's office

Answering the main phone line for the Head of School's office

Acting as backup to the executive assistant to the Head of School and assisting with projects

Ordering office supplies, books, materials, etc.

Coordinating all-school employee events with the executive assistant to the Head of School

Scheduling meetings, preparing materials and acting as recorder for the Board's School Committee

Compiling the Whom to Call list and Employee Committees list

Ordering flowers and gifts for trustees, constituents and employees as needed

Other duties as assigned

Minimum Qualifications

Associate's degree

5-7 years of successful administrative support experience

Experience with Google Suite, Microsoft Word and Excel (Windows)

Superior organizational and communication (written and verbal) skills

Preferred Qualifications

Ability to interact with all constituents in a friendly and professional manner

Demonstrated intercultural competence

Team-building orientation

Logistical acumen and attention to detail

Ability to work effectively with multiple and changing priorities

Proudly represents the Head of School's office

Working Conditions

In-person

General indoor school environment

Work is generally sedentary but may require standing and walking for up to 20% of the time.

Working environment does not generally include hazardous or unpleasant conditions caused by excessive noise, dust, etc.

Essential Physical Requirements

Ability to lift up to 20 pounds

Must be able to read, write and communicate in English

Pay Range

$32.00-36.00 Hourly

This salary range includes the expected annual salary for this position. In making a salary determination, we consider professional experience, applicable qualifications and other job-related factors.

Keyword: Administrative Assistant, Administrative

The Blake School is a pre-kindergarten through grade 12, co-educational, nonsectarian, independent day school enrolling 1,316 bright, talented students from nearly 56 Twin Cities-area communities. Founded in 1900, The Blake School has the advantage of facilities and campuses designed for specific developmental ages. Blake's mission is to engage students with a dynamic, academically challenging education in a diverse and supportive community committed to pluralism and a common set of values. Students pursue an integrated program of academic, artistic and athletic activities, preparing for college, lifelong learning and purposeful lives as community and global citizens. The school community is also guided by its Commitment to Pluralism and values (https://www.blakeschool.org/about/mission-values) .

The Blake School believes that a diverse society enriches all individuals and communities. Diversity of race, ethnicity, national origin, geography, religion, gender, affectional or sexual orientation, age, physical ability, and marital, parental or economic status forms the fabric of our society. As a result of these beliefs, The Blake School actively seeks students, families and employees who value and contribute to the fullness of a diverse community within the @context of its mission. In doing so, we recognize our responsibility to help make each person's experience a success. EOE

From: The Blake School

The Blake School

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Administrative Assistant to the Associate Head of School