Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

High school diploma or equivalent

Minimum of 2 years experience in office administration and facilities coordination

Strong verbal and written communication skills

Excellent attention to detail, organization, and time management

Ability to work independently, manage priorities, and handle confidential information with discretion

Experience with filing systems, records management, archiving, and accurate data entry

Experience using electronic filing and records management systems

Proficient in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint), Adobe Acrobat, and general office technology

Demonstrated ability to multitask and prioritize in a fast-paced environment

Preferred Qualifications

Experience supervising and training student workers; experience with using the Handshake platform.

Familiarity with travel arrangements and event coordination using Concur

Job Description

The Meadows Center for Water and the Environment (The Meadows Center) is an official university-level research center at Texas State University. The Meadows Center is committed to inspiring research, innovation, and leadership that ensures clean, abundant water for the environment and all humanity. We envision a world where all people understand and embrace the value of water and environmental stewardship. We fulfill our mission by integrating activities across four pillars of action: research, leadership, education, and stewardship. Our work in each of these pillars begins at Spring Lake - one of the largest artesian springs in the world - and ripples outward across Texas and beyond.

The Meadows Center is seeking a highly organized and detail-oriented Administrative Assistant II to support the daily operations of our front office. This essential role includes managing front desk reception, coordinating facility needs, and providing comprehensive support to both staff and visitors.

The ideal candidate will thrive in a fast-paced, customer-focused environment and play a key role in maintaining a professional and welcoming atmosphere. This position also involves directly supervising, training, and scheduling student workers.

Job Duties

Manage daily office operations, including opening/closing procedures, building access, facility needs, guest parking, mail, shipments, supplies, and records.

Serve as primary receptionist for visitors and calls; maintain directories, contact lists, and phone system menus.

Provide administrative support through scheduling, document preparation, proofreading, data entry, filing, and archiving.

Oversee conference room logistics, travel arrangements, special projects, and office events.

Recruit, train, schedule, and supervise student workers; coordinate with the Office Administrator to ensure smooth office operations.

Perform other duties as assigned.

Additional Information to Applicants

This is an in-person full-time position and is not eligible for remote work.

Flexibility to adapt to changing priorities and occasional evening or weekend work for special events.

Applicants must submit with the electronic application: a cover letter, resume, and list of 3 references with contact information.

Cover letter should explicitly address qualifications in the same order that they are listed in this posting.

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a jobits a path to a brighter future. As a Texas State employee, youll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance:Access a

FREEwellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

TEXAS STATE UNIVERSITY - SAN MARCOS

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